Decision details

SERVER ROOM CONSOLIDATION

Decision of:

Councillor Robertson, Executive Councillor for Finance and Resources

Reference:

16/URGENCY/SR/12

Date of decision:           

8/11/16

Recorded on: 8/11/16

Decision Type: 

Key Decision

Matter for Decision:

To agree a capital and revenue contribution to a 3C ICT project.

Why the decision had to be made (and any alternative options):

This is explained in the officer report.

The Executive Councillor’s decision(s):

A capital budget of £502,000 to cover the Councils contribution of the cost of migrating to a consolidated datacentre solution including the costs of undertaking necessary upgrades to associated systems and software to be funded from reserves and

A one-off revenue contribution of £144,000 in respect of transitional cost incurred during the migration to be provided from existing IT Project Development budget.

Reasons for the decision:

This is described in the officer report.

Part 4C section 6.1 of the Councils Constitution, permits decisions to be taken which are outside of the budget framework if the decision is a matter of urgency and it is not practical to convene a quorate meeting of the Council and the Chair of the Strategy and Resources Commiittee agrees the matter is of urgency.

The next available ordinary Full Council meeting is the 23 February 2017 which is too late.

Scrutiny consideration:

The Chair and Spokesperson of the Strategy and Resources Scrutiny Committee were consulted prior to the action being authorised.

The Chair agreed that the matter was urgent

Report:

An officer report detailing the background and financial considerations will be reported to the next Full Council meeting on 23 February 2017.

Conflicts of interest:

None

Comments:

This urgent decision will be reported back to the next Full Council meeting on 23 February 2017.