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Decision Maker: Executive Councillor for Transformation
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: No
To authorise the Director of Business Transformation to re-tender and award this contract by 31st March 2016.
Matter
for Decision: The existing banking
contract expires on 31 March 2016. Approval was being sought to re-tender and
at the end of the tender process, to award a Banking Contract to a chosen
banking provider.
Decision of the Executive Councillor for Finance
and Resources
The Executive Councillor resolved to:
Recommend to Council
the following three items:-
i.
To authorise the
delegation to the Director of Business Transformation to undertake the
re-tendering and award of the Council’s Banking Contract for a period of 5
years (with the Council’s option to extend up to a further 5 years), subject to
the preferred tender price being within 10% over the estimated contract value;
ii.
To commence the
tender process by not using a Framework option i.e. using a ‘full’ tender
process; and;
iii.
To use an ‘open’
tender route and to evaluate bidders using the same creditworthiness criteria
as used to select the City Council Counterparty List.
Reasons for the
Decision: As set out in the officer’s report
Any alternative
options considered and rejected: As set out in the officer’s report
Scrutiny
Considerations:
The committee received a report from the Head of Finance.
In response to member’s questions the Head of Finance and the
Accountant (VAT & Treasury) said the following:
i.
The estimated total contract value was £360,000
for a term of 10 years (not 8 years as incorrectly noted in the officer’s
report). Recent activity data had been used to estimate this value.
ii.
Acknowledged members concerns but confirmed that
the tender selection criteria would ensure that the City Council was protected
from undue risk.
iii.
The Contract could be let to a bank already used
by the Council for its other deposits. The separate deposit values would however
be combined to ensure they remain within existing limits. This would ensure the
Council managed its overall
risk.
iv.
The tender criteria would be wide to ensure as
much choice for the Council as possible.
v.
Whilst some Councils had looked into setting up
their own banks, it would not be suitable for this type of contract.
The Head of Finance further acknowledged the committees
concerns regarding risk. It was agreed that the creditworthiness criteria used
to evaluate bidders for this contract would mirror that used for the City
Council’s Counterparty List.
Recommendation iii) of the officer’s report was therefore
amended to read (addition underlined):
iii.
To use an ‘open’ tender route and to evaluate bidders using the same
creditworthiness criteria as used to select the City Council Counterparty List.
The Scrutiny Committee considered the amended
recommendations and endorsed them unanimously.
The Executive Councillor approved the amended recommendations.
Conflicts of Interest Declared by the Executive Councillor (and any
Dispensations Granted):
Not applicable.
Publication date: 07/04/2015
Date of decision: 19/01/2015