Permission requested for officers to tender for the provision of Portable Cabins for the Cambridge Folk Festival in 2014 (with options to extend for 2015 and 2016). This would be via competitive tender with an anticipated contract financial value of £35,000 per annum over a maximum 3 year term (total £105,000).

Matter for Decision:

The contract for the provision of Portable Cabins for the Cambridge Folk Festival expired after the 2013 event. Officers were seeking permission to enter a formal tender process for the provision of this service for the Cambridge Folk Festival from 2014 for up to a maximum of 3 years.

The contract would be awarded to the successful contractor on a single year basis with an option to extend the contract annually subject to satisfactory performance of the contractor and no anticipated changes to requirements. The anticipated contract financial value is £35,000 pa (£105,000 total for a 3

year term).

Price includes a 10% flexibility in case of changes to specification.

Decision of Executive Councillor for Community Wellbeing:

The Executive Councillor resolved to:

       i.          Authorise the Head of Arts & Recreation to tender for a contractor to provide Portable Cabin services for the Folk Festival.

     ii.          Authorise the Head of Arts and Recreation to award the contract to the most favourable tender, in accordance with pre-determined selection criteria.

Reason for the Decision:

As set out in the Officer’s report.

Any Alternative Options Considered and Rejected:

Not applicable.

Scrutiny Considerations:

There was no debate of this item as pre-scrutiny had not been requested. The Committee noted that the decision was Non Key rather than Key as stated in the Officer’s report.

The Executive Councillor approved the recommendation.

Conflicts of interest declared by the Executive Councillor (and any dispensations granted)

Not applicable.

***See below for record of delegated Officer’s Decision***