Decision details

Matter for Decision

The Executive Councillor was asked to recommend this scheme for the procurement of electoral management software for approval by Council, subject to resources being available to fund the capital and revenue costs. This would be a joint procurement with Fenland District Council with the City Council as the lead authority.

Decision of the Executive Councillor for Customer Services and Resources

Resolved to:

Financial recommendations

(i)                  Recommend this scheme (which is not included in the Council’s Capital & Revenue Project Plan) for approval by Council, subject to resources being available to fund the capital and revenue costs.

·       The total cost of the project is up to £25,000 funded from Corporate Strategy repairs and renewals funding.

·       The ongoing revenue costs of the project are up to £10,000 per annum which will be funded from electoral services base budgets.

Procurement recommendations

(ii)                 Approved the carrying out and completion of the procurement of electoral management software subject to:

·       The permission of the Director of Resources being sought prior to proceeding if the quotation or tender sum exceeds the estimated contract.

·       The permission from the Executive Councillor being sought before proceeding if the value exceeds the estimated contract by more than 15%.

Reasons for the Decision

As set out in the officer’s report

Any Alternative Options Considered and Rejected

Not applicable.

Scrutiny Considerations

The committee received a report from the Head of Corporate Strategy regarding electoral management software.

In response to the Councillor Rosenstiel’s question the Officer confirmed that Fenland District Council were in a similar procurement position to the City Council.

The Committee resolved unanimously to endorse the recommendations.

The Executive Councillor approved the recommendations.

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

Not applicable.