To approve the draft Annual Monitoring Report for publication.

Matter for Decision

The Council is required to produce an Annual Monitoring Report (AMR) on at least a yearly basis.

 

The draft AMR was attached as report Appendix A (on the agenda) for agreement.

 

Decision of Executive Councillor for Planning Policy and Transport

       i.          Agreed the content of the AMR (Appendix A of the Officer’s report), subject to inclusion of amendments discussed at 5 December 2017 DPSSC.

     ii.          Agreed that if any amendments are necessary, these should be agreed by the Executive Councillor for Planning Policy and Transport in consultation with Chair and Spokes of Development Plan Scrutiny Sub Committee.

 

Reason for the Decision

As set out in the Officer’s report.

 

Any Alternative Options Considered and Rejected

Not applicable.

 

Scrutiny Considerations

The Committee received a report from the Senior Planning Policy Officer. The Senior Planning Policy Officer updated her report by tabling amendments to paragraphs 4.7 and 4.8.

 

The Committee made the following comments in response to the report:

AMR Chapter 2

       i.          Councillors requested the inclusion of lower quartile pay and lower quartile housing affordability ratios.

AMR Chapter 5

     ii.          Asked that paragraph 5.11 and Fig 1 (P50) both reflected Housing Completions and Projected Completions 1 April 2011 to 31 March 2031 in line with the Local Plan.

 

The Senior Planning Policy Officer said the following in response to Members’ questions:

Report Section 3 / AMR Chapter 11

       i.          The Council was awaiting comments on affordable housing thresholds from the Planning Inspector. The thresholds may need to be reviewed in light of the Inspector’s comments (when available) and future Central Government recommendations/legislation including changes to affordable housing definitions.

     ii.          Table 23 in Chapter 11 of the AMR set out a series of Supplementary Planning Documents (SPDs) the Council was putting together to supplement the Local Plan. The SPDs could be used as a material consideration in planning decision–making but would not be formally adopted as SPDs until the Local Plan was adopted. SPD policies would then be reviewed to ensure they reflected any modifications to the Local Plan.

AMR Chapter 5

   iii.          Table C1 (agenda P209) set out 5 year land supply details and identified sites. The Council was in a comfortable position.

   iv.          (Para 5.27) The Planning Inspector had not confirmed if Cambridge City Council and South Cambridgeshire District Council needed a combined target to deliver housing. Cambridge City Council and South Cambridgeshire District Council had a Memorandum of Understanding on the Greater Cambridge Joint Housing Trajectory to help delivery.

AMR Chapter 8

    v.          Para 8.1 referred to “telecommunications” as this was the terminology used in the current plan (instead of “broadband” etc).

AMR Chapter 9

   vi.          The position regarding the Northern Fringe East Area Action Plan would be reviewed in future once the outcome of the Housing Infrastructure Commission bid was known. The New Neighbourhoods Team were aware of the situation and would deal with planning applications taking this into consideration.

AMR Chapter 11

 vii.          Para 11.8 typographical error: Northern Fringe East.

AMR Chapter 12

viii.          Key Facts G4 gave a breakdown of combined owner occupied/private rent figures outlined in the table in Appendix A – Contextual Indicators. The most recent figures came from the 2011 census and were expected to be updated in 2018.

   ix.          It may also be possible to include trend information in the 2018 AMR to show how many owner occupied properties were becoming private rented ones. Officers would source information from housing survey information (based on the census) and planning permission data, then investigate the possibility of including this in future AMRs.

    x.          Officers would review if homes in multiple occupation data could be included in the 2018 AMR.

AMR Appendix A

   xi.          Officers would review if comparative data regarding employment could be included in the 2018 AMR.

 

The Committee unanimously resolved to endorse the recommendations.

 

The Executive Councillor approved the recommendations.

 

Conflicts of Interest Declared by the Executive Councillor (and any Dispensations Granted)

No conflicts of interest were declared by the Executive Councillor.

Councillors are requested to approve the addition of Park St to the ‘Replacement of car parking control equipment at Grafton East, West and Queen Anne Terrace Multi-Storey Car Parks project’ and authorise the associated purchase and installation of new equipment into the 2017/18 capital plan.

The project will require funds of £145,000 from the current 2017/18 financial year. 

 

Replacement of Car Parking Control Equipment at Park Street Multi Storey Car Park

 

Decision of:	Councillor Blencowe, Executive Councillor for Planning Policy and Transport
Reference:	17/URGENCY/ENV/09
Date of decision:	27/11/17	Recorded on: 07/12/17
Decision Type:	Non Key Decision
Matter for Decision:	Councillors are requested to approve the addition of Park St to the ‘Replacement of car parking control equipment at Grafton East, West and Queen Anne Terrace Multi-Storey Car Parks project’ and authorise the associated purchase and installation of new equipment into the 2017/18 capital plan. The project will require funds of £145,000 from the current 2017/18 financial year.
Why the decision had to be made (and any alternative options):	The ‘Replacement of car parking control equipment at Grafton East, West and Queen Anne Terrace Multi-Storey Car Parks project’ has a capital fund of £570,000 and the approvals to purchase.  This excluded Park St due to proposals for re-development.    The future of Park Street remains the subject of review and is required to be maintained for the next five year on a rolling programme of works.    This life extension drives the need for the replacement of the current parking equipment (in line with the remainder of the parking portfolio) to ensure the council is PCI P2Pe compliant.   This level of security is supported by 3C ICT who identified that it will:   •significantly reduce the risk of payment card fraud and subsequent fines if PCI P2PE compliances are not in place   •will save significant time and money as PCI P2PE audit requirements will be greatly reduced   •the payment process with P2PE is quicker than other transaction processes; thus, creating simpler and faster customer-merchant transactions   Parking could retain the current equipment and still take card payment solutions however the system would not deliver PCI P2PE levels of compliance. Should the council experience a data breach without these compliance levels it may result in an unlimited fine to the council and the associated loss of reputation.   Funding the new equipment requires £145K to be added to the existing capital fund. Caroline Ryba, Head of Finance has identified available funds available in the current 17/18 financial year.
The Executive Councillor’s decision(s):	To approve the additional funding to purchase and install new equipment at Park Street car park at a cost of £145,000 into the 2017/18 capital plan.
Reasons for the decision:	To ensure the council can continue to take card payments and be PCI P2Pe compliant in Park St car park.
Scrutiny consideration:	Capital Programme Board will review report on 5 December 2017
Report:	The Capital Programme Board Part A & B reports are attached.
Conflicts of interest:	None declared
Comments:	No comments made.

  

 

North Area Committee 6.2.14 allocated up to £100,000 of devolved S106 community facilities funding for the development of community facilities alongside a library in a new building on the site of current Milton Road Library (subject to project appraisal and community use grant agreement).

 

The new building will have a dedicated community space (60m2), including a well-equipped meeting room, with kitchenette facilities.

 

In addition the library will be equipped with fully mobile furniture, enabling a bigger combined area (250-300m2) to host community activities outside library opening hours.

 

Capital Programme Board approved the business case for the above project on 7.11.17.

 

CAMBRIDGE CITY COUNCIL

Officer Record of Decision

 

MILTON ROAD LIBRARY COMMUNITY FACILITIES

 

Decision of:	Jackie Hanson, Community Funding and Development Manager, in consultation with Chair, Vice-Chair and Opposition Spokes of the North Area Committee
Reference:	17/NAC/S106/04
Date of decision:	28.11.17	Recorded on:	04.12.17
Decision Type:	S106
Matter for Decision:	North Area Committee 6.2.14 allocated up to £100,000 of devolved S106 community facilities funding for the development of community facilities alongside a library in a new building on the site of current Milton Road Library (subject to project appraisal and community use grant agreement).   The new building will have a dedicated community space (60m2), including a well-equipped meeting room, with kitchenette facilities.   In addition the library will be equipped with fully mobile furniture, enabling a bigger combined area (250-300m2) to host community activities outside library opening hours.   Capital Programme Board approved the business case for the above project on 7.11.17.   To approve the funding for the above project subject to the receipt of a signed community use grant agreement.
Why the decision had to be made (and any alternative options):	§  North Area Committee prioritised this project on 6.2.14 §  The Capital Programme Board approved the business case on 7.11.17 §  To progress the community use grant agreement and funding confirmation to enable the project to commence and be completed late 2018
Decision(s):	Agreed the community facilities funding subject to a signed grant agreement.
Reasons for the decision:	As set above
Scrutiny consideration:	Chair, Vice Chair and Spokes of North Area Committee were consulted
Conflicts of interest:	No conflicts of interest were declared
Comments:	This S106 decision will be reported back to the next North Area Committee.