Decisions

The Head of Finance introduced the report which set out the General Fund draft budget for 2023/24 for public consultation and which included a recommendation to increase swimming pool prices on 1 January 2023 to mitigate increased utility costs.

The Head of Finance outlined the new budget process which had been developed following an independent review of existing processes.

Members were asked to note the following corrections published in advance of the meeting:

        i.        the figure contained within budget proposal S5106 ‘Environmental Services – review of service delivery p60 of the agenda’ from (£30,000) to (£52,000)

      ii.        the figure contained within budget proposal S5143 ‘Environmental Services – reduction in staffing p62 of the agenda’ from (£70,000) to (£48,000)

    iii.        the reallocation of budget proposal S5143 on p48 of the agenda to the Environment, Climate Change and Biodiversity Executive Councillor portfolio on p46 of the agenda.

The Executive Councillor for Finance Resources and Transformation outlined the context in which the draft Budget had been drafted and welcomed the new budget process which included a public consultation on the Executive’s draft budget proposals.

Each Executive Councillor briefly introduced their budget proposals and Opposition Councillors were invited to ask questions.

In response to Opposition Councillor’s questions, the Executive and Senior Officers made the following comments:

i.      With reference to budget proposal ‘URP 5031 – Continuation of previous 2-year bid for Community Safety staffing to manage increased anti-social behaviour (ASB) and deliver contextual safeguarding (Youth Liaison post).’ ASB within the city was increasing, new and previous trends had been discussed at a recent Community Safety Partnership meeting. It was noted that the Police and the City Council were receiving different information in relation to ASB, and the Executive Councillor for Recovery, Employment and Community Safety wanted to understand why. Undertook to provide a link to Opposition Councillors for the ASB trend information referred to.

ii.             Noted that budget proposal ‘B5032 - Anti-Poverty Strategy responsive budget’ should sit under the portfolio for the Executive Councillor for Equalities, Anti-poverty and Wellbeing and budget proposal ‘URP5009 - Region of Learning’ should sit under the portfolio for the Executive Councillor for Recovery, Employment and Community Safety.

iii.            With reference to budget proposal ‘S5110 - Remove remaining subsidy for last 3 bus routes’ it was noted that the City Council was not the transport authority and conversations were taking place with the Greater Cambridge Partnership (GCP), the Cambridgeshire and Peterborough Combined Authority (CPCA) and bus companies to put pressure on those organisations to put services back on in Cambridge.

iv.           Welcomed comments on whether budget proposal ‘URP5012 - Increase in Members’ allowances’ should be included within the Draft Budget. Confirmed that any item within the Draft Budget could be commented on as part of the public consultation. Agreed that budget proposal ‘URP5012 – Increase in Members’ allowances’ would be added into Appendix C: Summary of proposals for consultation.

v.             Commented with reference to budget proposal ‘URP5035 - Increasing cost of running city council elections’ that there could be reduced costs with ‘all out’ elections.

vi.           There were a significant number of ICT budget proposals within the Finance, Resources and Transformation portfolio; the works necessitating the capital bids needed to be undertaken. Questions had been raised about the transparency of shared ICT services which the Executive Councillor for Finance, Resources and Transformation would investigate.

vii.          Advised that the funding for budget proposal ‘X5129 - Permanent Resource for support of refugees and asylum seekers’ came from several funding sources but mainly Central Government.

viii.        In relation to budget Proposal ‘S5139 – Streets and Open Spaces Operations – recruitment freeze’ that it was better to delete vacant posts and there would be limited impact on service delivery as the posts were currently vacant.

ix.           Advised for budget proposal ‘S5118 – closing some public conveniences’ that the proposals included full and partial closure of specified toilets. Usage data was clearer for toilets where people had to pay to use the facilities, estimates of usage were provided otherwise. The Executive had to make some difficult decisions and unfortunately public conveniences were subject to a high rate of vandalism which increased costs. It was important to maintain high standards for the toilets which were proposed to be kept open.

x.             Budget proposal ‘B5065 – Shared Waste Services Budgeted Contribution’ was a fair financial split with South Cambridgeshire District Council for delivery of the shared waste service but this was something which could be reviewed as the service progressed.

xi.           Several options for budget proposal CAP5041 – Decarbonisation works – Abbey Pool, Parkside Pool, Cherry Hinton Village Centre’ were being considered including ground source and air source heat pumps.

xii.          If the regeneration works for budget proposal ‘CAP5030 – Kings Hedges (Recreation Ground / play area) did not go ahead then the nearest play area would be the Meadows once construction works were completed and Nuns Area recreation ground. 

xiii.        Noted that budget proposal ‘S5143 – Environmental Services – reduction in staffing’ should have been included within the portfolio for the Executive Councillor for Environment, Climate and Biodiversity. The figure within the budget proposal should be £48,000 and not £70,000. There had been difficulty recruiting a 7^th person to this team which led to a revised working arrangement consisting of 3 teams of 2 people working together which delivered additional benefits.

xiv.        With reference to budget proposal ‘S5102 – Cancel Big Weekend City Event’ the Council was looking into how events could be delivered differently, and the consultation responses would be taken into consideration.  The Council hired in equipment for the Big Weekend event and had a dedicated officer who worked with businesses regarding sponsorship. Unfortunately following covid fewer businesses were able to offer sponsorship for city events.

xv.         Considerable thought had been given as to whether to increase swimming fees and it was noted that prices had not been increased for 30 months. Swimming prices were not site specific; a generic fee was charged. The increased fees would apply to Parkside, Abbey and Jesus Green pools. The increase in fees would not apply to the Kings Hedges leaner pool as this facility was run differently. Concession prices would continue to be protected.

xvi.        Suggested that the savings target identified within the budget setting report would be achieved and noted that financial reserves could only be used once. The timescales for the transformation project did not fall within this budget setting report. A senior management restructure was underway and savings from this was anticipated to be seen within the next 6 months.

The Executive approved:

i.       the draft budget for public consultation (Appendix A)

ii.       the form and content of the consultation (Appendix B), subject to the inclusion of ‘URP5012 – Increase in Members’ allowances’ into Appendix C: Summary of proposals for consultation

iii.      the increase of swimming prices as set out in Appendix D and the resulting in-year increase in income budget

Approval of budget for purchase of former Murketts Garage Site, Histon Road Cambridge

Decision of: Councillor Davey, Executive Councillor for Finance Resources and Transformation

Reference: 22/URGENCY/S&R/17

Date of decision: 9/12/22      Date Published on website: 14/12/22

Decision Type: Key

Matter for Decision: Urgent approval for budget approval for the purchase of the Former Murketts Garage Site, Histon Road, Cambridge.

NOT FOR PUBLICATION:  The report relates to an item which contains information exempt by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Why the Decision had to be made (and any alternative options): The land is only available at a proposed price with purchase to be completed by December 2022, and therefore cannot wait for next Strategy and Resources Scrutiny Committee and Council Meeting scheduled for 30 January 2023. (This approval relates to the land purchase only. There will be a separate future report to the Housing Scrutiny Committee in respect of the affordable housing on this site). 

The Executive Councillor’s decision: Approve a loan of £5,290,000 to The Cambridge Investment partnership (CIP) to provide funds for the completion of the purchase of the Former Murketts Garage Site, Histon Road Cambridge.

Reason for the decision: As detailed in the Officers report attached.

Scrutiny Consideration: The Chair and Spokesperson of Strategy and Resources Scrutiny Committee were consulted prior to the action being authorised.

Report: The report relates to an item which contains information exempt by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Conflict of interest: Potential of conflict of interest for Executive Councillor as they have overarching responsibility for investment decisions and is also a CIP Board Member. Response provided setting out the mitigation in the CIP set up and the role of the S151 officer in providing specific advice on terms and security of the loan from the City Council.

Comments: Part 4C section 6.1 of the Councils Constitution, permits decisions to be taken which are outside of the budget framework if the decision is:

a matter of urgency (this is correct)

it is not practical to convene a quorate meeting of the Council, (this is correct); and

the Chair of the Strategy and Resources Scrutiny Committee agrees the matter is of urgency (the Chair agreed).

The next available ordinary Full Council meeting is 23 February 2023 which is too late.

The decision will be reported back to Full Council in February 2023

Spokes Councillor commented on the risk of transaction. Concern around volatility in market conditions and the level of margin. Response provided setting out approach and risk mitigation for this site and across the programme and how this is monitored.

Record of Officer Delegated Decision

To implement the Joint Negotiating Committee for Chief Executives of Local Authorities Pay Award for 2022-23.

Decision taken: 29 November 2022

Decision of: Head of Human Resources

Reference: 22/Officerdecision/Civ3

Date of decision: 29 November 2022

Matter for Decision: Decision delegated from Civic Affairs Committee

Any alternative options considered and rejected: The pay award for the chief executive level posts is determined by national level collective bargaining between the national employers and trade unions. Once agreed at a national level the City Council implements the pay award in accordance with the terms of staff contracts of employment.

Reason for the decision including any background papers considered: To implement the nationally agreed pay award for chief executives following receipt of notification by circular from the Joint Negotiating Committee for Chief Executives of Local Authorities dated 28 November 2022. The award is for a flat rate of £1925 on each pay point and is backdated to 1 April 2022.

Conflict of interest and dispensation granted by Chief Executive: The Head of Human Resources is exercising this delegation, the Chief Executive has a personal interest.  The matter is delegated to the Head of Human Resources.

Comments: Document 221129 - Officer Delegated Decision - Implementation of the Joint Negotiating Committee for Chief Executives of Local Au - Cambridge Council

This decision is taken in accordance with the delegated authority from Civic Affairs Committee to the Head of Human Resources, as follows:

To implement any award of a joint negotiating body so far as it concerns rates of salary, wages, car allowances or other allowances payable to officers and other employees of the Council except where the terms thereof involve the exercise of a discretion by the Council provided that when any action is taken in pursuance of this paragraph members are advised by the Head of Human Resources and a record of that advice be made available to the public.

Contact for further information: Deborah Simpson, Head of Human Resources