Decision(s) taken:

To change the arrangements for car parking in the city as set out in option 5 of the briefing paper.

Decision of:

Strategic Director 1 (Fiona Bryant)

Date of decision:    

27 March 2020

Matter for Decision:

To agree some temporary arrangements for car parking in response to the current situation as described in the briefing paper.

Any alternative options considered and rejected:

Other options rejected are included in the briefing paper.

Reason(s) for the decision including any background papers considered:

An urgent decision under paragraph 2 of section 9, Council Procedure Rules was necessary as there are no meetings of the Council, Planning and Transport Scrutiny Committee or Strategy and Resources Scrutiny Committee within a reasonable timeframe and taking into account the current national situation it is unclear when this could be possible.  It was important to respond to the Government requirement on car parking and in response to key worker and resident need.

Conflicts of interest and dispensations granted by the Chief Executive:

None.

Other Comments:

The Chief Executive and Leader of the Council were consulted prior to the decisions taken.  In addition, the Executive Councillors for (i) Finance and Resources (ii) Transport and Community Safety were consulted.  The spokes for Strategy and External Partnerships was advised.

There will be budgetary implications of these decisions which will fall outside of the current budgetary framework.  Some budget implications are given in the broadest terms in the officer briefing paper.  When officers are in a position to report further on these, they will be reported to city councillors for decision at the earliest opportunity.

Link to briefing paper: http://mgappmh-01/documents/s49649/CarParkingbriefingpaper.docx.pdf?$LO$=1

.

Reference:

2020/OfficerUrgent/SR/06

Contact for further information:

Fiona Bryant, Strategic Director 01223 457325 fiona.bryant@cambridge.gov.uk

Decision(s) taken:

To delegate the direct powers and duties of the Chief Executive as set out in the Council’s Constitution to Strategic Director 1 and 2 when the  Chief Executive is indisposed for any reason and any decision cannot be unreasonably delayed.

Decision of:

Chief Executive

Date of decision:  

25 March 2020

Matter for Decision:

It is important that the city council can continue to function in the absence of the Chief Executive and that the correct authority is in place to permit the Council’s Strategic Directors to take action when and if required.

Any alternative options considered and rejected:

-

Reason(s) for the decision including any background papers considered:

An urgent decision under paragraph 2 of section 9, Council Procedure Rules was necessary as there are no meetings of the Council, Civic Affairs Committee or Strategy and Resources Scrutiny Committee within a reasonable timeframe and taking into account the current national situation it is unclear when this could be possible. 

Conflicts of interest and dispensations granted by the Chief Executive:

None.

Other Comments:

The Council’s scheme of delegation to officers is set out in section 9 of Part 3, Discharge of council functions.  There are specific references in this and in other parts of the Council’s Constitution where decision making power, authority or responsibility rests with the post of Chief Executive.  For the avoidance of doubt, this decision confirms that if the Chief Executive is indisposed for any reason, and for a period that means a decision cannot be delayed, the City Council’s Strategic Directors 1 and 2 are authorised to act.

The Leader of the Council, the Leader of the Opposition Group, the Chair and spokesperson of the Civic Affairs Committee were all consulted and supported the proposed decision.

Reference:

2020/OfficerUrgent/SR/05

Contact for further information:

Antoinette Jackson Chief Executive, 01223 457001 antoinette.jackson@cambridge.gov.uk

Decision(s) taken:

To take various action to support commercial tenants.

Decision of:

Strategic Director 1

Date of decision:               

23rd March 2020

Matter for Decision:

To agree some interim measures relating to commercial tenants.

Any alternative options considered and rejected:

The decisions are taken based on the latest guidance and information at 20^th March and will be kept under review.

Reason(s) for the decision including any background papers considered:

An urgent decision under paragraph 2 of section 9, Council Procedure Rules was necessary to enable commercial tenants to be advised urgently of the Council’s position regarding rent and fees.  All decisions were based on the latest guidance and information resulting from the coronavirus situation. 

Conflicts of interest and dispensations granted by the Chief Executive:

None.

Other Comments:

The information relating to commercial tenants is exempt information under paragraph 3 of part 1 of schedule 12A of the Local Government Act 1972.

The Chief Executive and Leader of the Council were consulted prior to the decisions taken.  In addition, the Executive Councillors for (i) Climate change, Environment and City Centre, (ii) Finance and Resources (iii) Transport and Community Safety were all copied into the officer briefing paper.  The spokes for Strategy and External Partnerships was advised.

There will be budgetary implications of these decisions which will fall outside of the current budgetary framework.  Some budget implications are given in the broadest terms in the officer briefing paper.  When officers are in a position to report further on these, they will be reported to city councillors for decision at the earliest opportunity.

Reference:

2020/OfficerURGENCY/Council/03

Contact for further information:

Fiona Bryant, 01223 457325 fiona.bryant@cambridge.gov.uk

Decision(s) taken:

To take various action to support market traders.

Decision of:

Strategic Director 1

Date of decision:                                           

23rd March 2020

Matter for Decision:

To agree some interim measures relating to market traders as set out in detail in the briefing paper attached.

Any alternative options considered and rejected:

The decisions are taken based on the latest guidance and information at 20^th March and will be kept under review.

Reason(s) for the decision including any background papers considered:

An urgent decision under paragraph 2 of section 9, Council Procedure Rules was necessary to enable market traders to be advised urgently of the Council’s position regarding rent and fees.  All decisions were based on the latest guidance and information resulting from the coronavirus situation. 

Conflicts of interest and dispensations granted by the Chief Executive:

None.

Other Comments:

The Chief Executive and Leader of the Council were consulted prior to the decisions taken.  In addition, the Executive Councillors for (i) Climate change, Environment and City Centre, (ii) Finance and Resources (iii) Transport and Community Safety were all copied into the officer briefing paper.  The spokes for Strategy and External Partnerships was advised.

There will be budgetary implications of these decisions which will fall outside of the current budgetary framework.  Some budget implications are given in the broadest terms in the officer briefing paper.  When officers are in a position to report further on these, they will be reported to city councillors for decision at the earliest opportunity.

Reference:

2020/OfficerURGENCY/Council/04

Contact for further information:

Fiona Bryant, 01223 457325 fiona.bryant@cambridge.gov.uk

SHARED WASTE SERVICE BUSINESS  Plan 2020/21

Decision of:

Councillor Moore, Executive Councillor for Climate Change, Environment & City Centre.

Reference:

20/URGENCY/E&C/4

Date of decision:             

23 March 2020

Published on:  31 March 2020

Decision Type:

Non Key

Matter for Decision:

To approve the Shared Waste Service Business Plan 2020/21

Why the decision had to be made (and any alternative options):

In response to the Government’s announcement on limiting social contact due to the COVID-19 virus the decision was taken to cancel the Environment and Community meeting on 26 March.

The Executive Councillor’s decision(s):

The Executive Councillor for Climate Change, Environment & City Centre agrees to:

       i.         Approve the Greater Cambridge Waste Business Plan 2020/21 attached as an Appendix hereto; and

     ii.         Authorise the Shared Services Management Board to approve final amendments to the Business Plan in line with comments received from the partner councils.

Reasons for the decision:

An out of cycle decision is required to approve the plans for the start of the new financial year

Scrutiny consideration:

The Chair and Spokesperson of Environment and Community Committee were consulted prior to the action being authorised.

Report:

The Greater Cambridge Waste Business Plan 2020/21 and covering report are attached. 

Conflicts of interest:

None known.

Comments:

No comments were made.

KINGS HEDGES FAMILY SUPPORT GROUP

Decision of:

Councillor Smith, Executive Councillor for Communities

Reference:

20/URGENCY/E&C/5

Date of decision:             

06/03/20

Recorded on: 

26/03/20

Decision Type:

Non Key Decision

Matter for Decision:

To offer Kings Hedges Family Support Group a 2019-20 grant of £20,000

Why the decision had to be made (and any alternative options):

The Kings Hedges Family Support Group 5 year lottery funding comes to an end at the end of March 2020 and they are considering a range of options as they do not have funding to carry on with the current level of activity that the lottery funding as enabled them to develop.

They currently run 5 separate groups in Abbey, Arbury and East Chesterton and compliment the work undertaken by the meadows Children & family Project. They work in high need areas and support families with complex needs.

Officers have undertaken an in-depth financial assessment and liaised with Kings Hedges Family Support Group. The proposal is to offer them a grant of £20k this year so that they do not need to start redundancy planning and can focus on fundraising for 2020-21. This £20k gives them security to undertake projects in the new financial year and will give prospective funders assurances they have a viable organisation.

Officers to support Kings Hedges Family Support Group to look at what their longer-term planning needs to consider.

The Executive Councillor’s decision(s):

The Executive Councillor for Communities agreed to offer Kings Hedges Family Support Group a 2019-20 grant of £20,000.

Reasons for the decision:

The Kings Hedges Family Support Group raised concerns in their £2020-21 grant application about the viability of the organisation going forward without a reduction in the much needed services they currently offer.

The funding will enable the Group to better plan services into 2020-21 without cutting immediately in April (not caused through poor management). It will also help them lever in alternative funding with Council monies being offered as match funding.

Scrutiny consideration:

The Chair and Spokesperson of Environment and Community Scrutiny Committee were consulted prior to the action being authorised.

Report:

Not applicable.

Conflicts of interest:

None known.

Comments:

Not applicable.