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To agree the policies that will be identified as Strategic Policies in respect of Neighbourhood Planning.
Decision Maker: Executive Councillor for Planning, Building Control, and Infrastructure
Decision published: 05/04/2019
Effective from: 15/01/2019
Decision:
Matter for Decision
The report sought approval for the schedule of strategic
polices of the adopted Cambridge Local Plan 2018 for the purposes of neighbourhood
planning.
Decision of Executive
Councillor for Planning Policy & Transport
i.
Agreed the
schedule attached at Appendix 1 of the Officer’s report, containing the
policies that are considered strategic for the purposes of neighbourhood
planning, taking into account the broad guidance provided by the National
Planning Policy Framework (2018) and the planning practice guidance.
Reason for the
Decision
As set out in the officer’s report.
Any Alternative
Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Planning Policy
Manager. The report referred to
Neighbourhood Plans (NP) which were introduced by the Localism Act (2011) to
provide a planning tool for local people to use to guide future development,
regeneration and conservation of an area.
Government policy and practice guidance for neighbourhood planning had
set out in the National Planning Policy Framework (NPPF) and in associated
planning practice guidance. NP were prepared by local
communities, and in Cambridge by Neighbourhood Forums.
In response to comments from the Committee, the Director for
Planning and Economic Director and Planning Policy Manager said the following:
i.
The table in Appendix 1, of the Officer’s report
(p440) of the agenda pack outlined the policies from the adopted Cambridge Plan
2018 that are recommended to be strategic policies in line with Central
Government guidance.
ii.
Regarding non-strategic policies it was possible
for a local community to take a different view in a NP to that of the Local
Plan (LP). The Local Plan and Neighbourhood Plans together provide a context
for considering planning applications.
i.
A NP had to demonstrate general conformity with
the strategic policies of the Local Plan.
The Committee:
The Committee resolved unanimously to endorse the
recommendations as amended.
The Executive Councillor for Planning Policy & Transport approved the recommendations.
Lead officer: Amanda Thorn
The report will outline changes to national policy and guidance in respect of housing monitoring and delivery , including how the Annual Monitoring Report and housing trajectory are to be prepared and agreed in future. Councillors will be asked to consider and agree the new format for preparing and signing off these data sets.
Decision Maker: Executive Councillor for Planning, Building Control, and Infrastructure
Decision published: 05/04/2019
Effective from: 15/01/2019
Decision:
Matter for Decision
The report sought approval for the Local Plan and Housing
Monitoring for approval.
Decision of Executive
Councillor for Planning Policy & Transport
i.
Agreed to publish the Cambridge Authority
Monitoring Report 2017-2018 (included as Appendix 1), with any further minor
editing changes delegated to the Joint Director for Planning and Economic
Development where they relate to technical matters.
ii.
Agreed
that in future, a Greater Cambridge Authority Monitoring Report is produced,
and that these future Greater Cambridge Authority Monitoring Reports would be agreed for publication by the Executive
Councillor for Planning Policy and Transport, Chair and Spokes via a decision
outside of a meeting (together with the Lead Member for Planning at South
Cambridgeshire District Council), unless
the Authority Monitoring Report identified any significant issue with the
implementation of any Local Plan or Area Action Plan policy that requires more
detailed consideration by the Executive Councillor for Planning Policy and Transport
at a meeting;
iii.
Agreed that a decision on whether to submit a
Greater Cambridge Annual Position Statement (relating to five year housing land
supply) to the Planning Inspectorate (PINS) for consideration would be made by
the Executive Councillor for Planning Policy and Transport, Chair and Spokes via a decision outside of a
meeting (together with the Lead Member for Planning at South Cambridgeshire
District Council) and that the decision
will be made before 1 April each year as required by national planning
guidance;
iv.
That, whether or not it is decided to prepare a
Greater Cambridge Annual Position Statement, the housing trajectory and five
year supply calculations will be agreed by the Executive Councillor for
Planning Policy and Transport, Chair and Spokes via a decision outside of a
meeting (together with the Lead Member for Planning at South Cambridgeshire
District Council);
v.
Approved to seek agreement from the Ministry of
Housing, Communities and Local Government (MHCLG) that Cambridge and South Cambridgeshire
should be considered together for the purposes of the Housing Delivery Test;
and
vi.
Agreed that, if on publication of the annual
Housing Delivery Test results, an Action Plan was necessary in this or future
years, it would be agreed by the Executive Councillor for Planning Policy and
Transport, Chair and Spokes via a decision outside of a meeting.
Reason for the
Decision
As set out in the officer’s report.
Any Alternative
Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Planning Policy
Manager. The report set out the current
processes for monitoring the Local Plan and housing delivery, and to propose a
new approach to the decision making processes for the preparation, consultation,
publication and submission of monitoring documents, such as the Authority
Monitoring Report and housing trajectory.
Councillor Bick welcomed the report and the joint working
with South Cambridgeshire District Council. He requested that any decision made
outside of the Planning and Transport Scrutiny Committee that the Chair and
Spokes was included in the consultation process as was standard procedure with
Cambridge City Council.
It was unanimously
resolved to do so and the recommendations changed accordingly (additional
text underlined).
i.
Agreed to
publish the Cambridge Authority Monitoring Report 2017-2018 (included as
Appendix 1), with any further minor editing changes delegated to the Joint
Director for Planning and Economic Development where they relate to technical
matters.
ii.
Agreed that in future, a Greater Cambridge
Authority Monitoring Report is produced, and that these future Greater
Cambridge Authority Monitoring Reports would
be agreed for publication by the Executive Councillor for Planning
Policy and Transport, Chair and Spokes via a decision outside of a
meeting (together with the Lead Member for Planning at South Cambridgeshire
District Council), unless the Authority
Monitoring Report identified any significant issue with the implementation of
any Local Plan or Area Action Plan policy that requires more detailed
consideration by the Executive Councillor for Planning Policy and Transport at
a meeting.
iii.
Agreed that a decision on whether to submit a
Greater Cambridge Annual Position Statement (relating to five year housing land
supply) to the Planning Inspectorate (PINS) for consideration would be made by
the Executive Councillor for Planning Policy and Transport, Chair and Spokes via a decision
outside of a meeting (together with the Lead Member for Planning at South
Cambridgeshire District Council) and
that the decision will be made before 1 April each year as required by national
planning guidance.
iv.
That, whether or not it is decided to prepare a
Greater Cambridge Annual Position Statement, the housing trajectory and five
year supply calculations will be agreed by the Executive Councillor for
Planning Policy and Transport, Chair and Spokes via a decision outside
of a meeting (together with the Lead Member for Planning at South
Cambridgeshire District Council).
v.
Approved to seek agreement from the Ministry of
Housing, Communities and Local Government (MHCLG) that Cambridge and South
Cambridgeshire should be considered together for the purposes of the Housing
Delivery Test; and
vi.
Agreed that, if on publication of the annual
Housing Delivery Test results, an Action Plan was necessary in this or future
years, it would be agreed by the Executive Councillor for Planning Policy and
Transport, Chair and Spokes via a decision outside of a meeting.
In response from a question from Councillor Payne regarding
the number of the homelessness recorded as 67 and the number of accepted as
homeless and in priority need was 38 between April 2017 and March 2018 (p382 of
the agenda pack); the Director of Planning and Economic Development responded
that he would request a detailed explanation from the relevant officer.
The Committee:
The Committee resolved unanimously to endorse the
recommendations as amended.
The Executive Councillor for Planning Policy & Transport
approved the recommendations.
Lead officer: Amanda Thorn
To agree the Cambridge Northern Fringe Area Action Plan - Issues & Options 2 consultation document for publication.
Decision Maker: Executive Councillor for Planning, Building Control, and Infrastructure
Decision published: 05/04/2019
Effective from: 15/01/2019
Decision:
Matter for Decision
The report sought approval for the joint Cambridge Northern Fringe
Area Action Plan Issues and Options 2 and supporting documents to be published
for consultation.
Decision of Executive
Councillor for Planning Policy & Transport
i.
Approved the Cambridge Northern Fringe Issues
and Options 2 for Regulation 18 public consultation in accordance with the Town
and Country Planning (Local Planning) (England) Regulations 2012 for a period
of six weeks jointly with South Cambridgeshire District Council (Appendix 1 as
amended attached to the Officer’s report).
ii.
Approved the Statement of Consultation (Appendix
2 attached to the Officer’s report).
iii.
Noted the findings of the Interim Sustainability
Appraisal and Equalities Impact Assessment (Appendices 3 and 4 attached to the
Officer’s report).
iv.
Agreed to delegate authority to the Executive
Councillor for Planning Policy and Transport, in consultation with the Chair
and Spokes for the Planning and Transport Scrutiny Committee, to consider and
agree, as is consistent with this Council’s Corporate Objectives, any changes
proposed by South Cambridgeshire District Council.
v.
Delegated authority to the Joint Director of
Planning and Economic Development, in liaison with the Executive Councillor for
Planning Policy and Transport, and the Chair and Spokes for the Planning and
Transport Scrutiny Committee, to make editorial changes to the Issues and
Options Report and supporting documents prior to the commencement of the
consultation period (to comprise minor amendments and factual updates and
clarifications).
Reason for the
Decision
As set out in the officer’s report.
Any Alternative
Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Director of
Planning and Economic Development. The report referred to the Cambridge
Northern Fringe East area which had been designated in the new local plans for
both Cambridge and South Cambridgeshire as an area for regeneration. The area
extent, and the quantum and phasing of development, was proposed to be
established through the production of a joint Area Action Plan (AAP).
In response to the Committee’s comments the Director of
Planning and Economic Development said the following:
i.
The use of the term ‘Knowledge District’ was
envisaged as a positive signal to show monetary value could be gained through
the industry of knowledge rather than other kind of industries such as
manufacturing.
ii.
Important to understand these were statutory
documents.
iii.
Noted the Committee’s comments they were pleased
to include the science park as part of the development. This was necessary as
there was limited land available in an urban area and there would be a
different way of thinking to show how
the park could be used
iv.
Officers would have to justify with evidence and
viability the basis on which the figures for the employment and housing numbers
had been referenced in the report.
v.
The reality of developing creative quarters,
such as artist studios instead of tech industries, was that creative quarters were
not as viable and would not pass the test of ‘soundness’ in a Local Plan.
However creative sectors could be developed in the long term,
vi.
Noted the Committee’s concern regarding
inequality with regard to the lack of affordable business spaces. It was possible
with policy framework to secure additional benefits which would not be
exclusive to those businesses on the science park as had occurred in the city
previously, particularly with the tech industry.
vii.
Affordable enterprises and business spaces were
being considered at how this might be included. It was important to remember
that this would have a reflective cost and further work and consultation was
needed on how this could be delivered.
viii.
Officers recognised the need to work with
Members and residents’ groups whom had the knowledge and experience of the
locality to share.
ix.
Engagement with members of the public through
area committee meetings and local residents association on the development had
begun. These groups had been asked to identify other resident groups /
organisations to further cascade the engagement and consultation process.
x.
It was important to identify all the wide range
of users within the locality of the development, various businesses, employees
and operators who used the science park, residents who lived adjacent to the
park and those residents who lived on the city edge such as those in
Milton.
xi.
There was a recommendation in the delegation to
make editorial changes to the Issues and Options Report and supporting
documents prior to the commencement of the consultation period (to comprise
minor amendments and factual updates and clarifications).
xii.
The EQIA would be updated through each stage of
the process.
xiii.
The Housing Infrastructure Team had estimated
that the capacity of the development could produce 7600 homes on what was a
significant piece of land. The report outlined how:
·
To make
more efficient use of brownfield land; looking at the volume of traffic to and
from the site.
·
The science park could become a ‘mix used
district, (not just housing in one area, employment in the other, joined by a
road as would have been done in the past).
xiv.
The highway ‘trip budget’ approach referenced in
the report identified the level of vehicular trips that could be made to and
from the areas east and west of Milton Road without leading to a severe further
impact on the strategic road network. It was therefore based on the number of
trips generated and not any particular level of development.
xv.
The policy would challenge the developer to
demonstrate how their schemes could compliment the overall number of trips on
the road; such as looking at the management of car parking spaces, the
promotion of linked trips ensuring there were facilities for both employees and
residents to avoid travel out of the area. This could be done by the early
development of a school and community facilities to reduce vehicular travel.
xvi.
Car parking spaces on the science park covered
more of the land (area) than buildings. This provided an opportunity for
development and in turn would incentivise businesses to push innovative travel
plans for their employees.
xvii.
Developers / businesses needed to move away from
one parking space for one person for a 24 hour period and begin to think about
communal parking with different functions at different times.
The Committee:
The Chair proposed the following amendments to Appendix A (Cambridge Northern Fringe Area Action Plan Issues and
Options 2) additional text underlined, deleted text struck through:
The Director for Planning and Economic Development reminded
the Committee that any changes to Appendix A would also require approval from
the Lead Member at South Cambridgeshire District Council; further amendments
may also be considered outside of the meeting.
|
PAGE |
PARA |
CHANGE |
i.
|
Throughout document |
|
Amend Title to North East Cambridge Area Action Plan |
ii.
|
8 & 42 |
Para 13 & 4.4 |
Amend Vision to read: ‘North East Cambridge Northern Fringe – An inclusive,
thriving, and low carbon place for innovative living and working;
in which economic growth and prosperity are delivered with social justice and
equality, inherently walkable where everything is on your doorstep.’ |
iii.
|
8 & 43 |
Para 13 & 4.5 |
Amend objective heading: ‘A high quality, healthy, biodiverse place, which
will be a major contributor to achieving zero carbon in Greater Cambridge by
2050’ |
iv.
|
8 & 43 |
Para 13 & 4.5 |
Replace objective heading: ‘An adaptable knowledge district’ with ‘A City Innovation District which will deliver affordable
homes, a diverse range of quality jobs and excellent neighbourhood
facilities. ‘ |
v.
|
48 |
5.13 |
‘This new city district needs activity and vibrancy to
support the existing and establishing communities. The leisure and
cultural offer to enrich lives is a key component of creating successful
places and will be needed for residents, workers and visitors alike.
Embedding creativity and culture into the scheme is a vital aspect to the
success of the CNF as a new city district with its own identity. A leisure
and cultureal strategy along with a
public art strategy will be needed early in the process to support the
overall masterplanning and decision making for the
regeneration of the CNF.’ |
vi.
|
50 |
5.16 |
Cambridge Regional College As an innovation district, the CNF needs to capitalise on
great links to education facilities in the area to improve links to
businesses. Cambridge Regional College (CRC) is a major further and higher education facility
with a catchment, which includes Cambridgeshire, Essex, Hertfordshire and
Suffolk. The existing CRC site supports 3,000 full-time further and
higher education students. Due to its close proximity to the CNF site and the
role that the college plays within the immediate and wider area we need to
consider how the two can function together and support each other. |
vii.
|
80 |
9.3 |
A range of community facilities will be required to serve
local residents and staff. This will require either new provision on site, or
improvements to existing facilities. Where these are off site, we will
need to consider how these can be easily accessed. The Councils are in
discussion with service providers on what these needs are, and this will
continue as the draft AAP is developed . |
viii.
|
53 |
Q15 |
E - Increasing ease of movement across the sites by
opening up opportunities to walk and cycle through areas where this is
currently difficult, for example Cambridge business park and the Cambridge
Science Park, improving access to the Kings Hedges and East Chesterton
areas as well as the City beyond. |
ix.
|
64 |
6.13 |
The Chisholm Trail, creating a mostly off-road and
traffic-free route between Cambridge Station, via Abbey, and the new Cambridge North Station, and
beyond to St.Ives and Huntingdon. |
x.
|
32 |
6.26 |
Effective ‘last mile’ links from the station and from the
busway stops to destinations like the Science Park will be key
to the area’s success. This potentially could use innovative solutions like autonomous
vehicles, demand responsive transport, or cycle hire schemes. |
xi.
|
65 |
Q25 |
Question 25: Do you agree that the AAP should be seeking a
very low share of journeys to be made by car compared to other more
sustainable means like walking, and cycling and public transport to and from, and within the area? |
xii.
|
70 |
7.3 |
Employment will form an important part of the mix, bringing
together a diverse range of business and employment opportunities
to create a vibrant new
district for Cambridge, where there are opportunities for existing and new
residents to live and work in the area, and which responds to the
transport constraints and opportunities in the area. |
xiii.
|
70 |
Add new para after 7.3 |
‘As highlighted in chapter 2 of this report, adjoining
wards are among the most deprived in Cambridgeshire. North East Cambridge
provides an opportunity to deliver new affordable housing, shops services and
infrastructure that can offer opportunity and improve amenities in this part
of Cambridge. Development could also provide opportunities for specific
measures to share the benefits of new development with surrounding
communities, such as training and employment opportunities.’ |
xiv.
|
81 |
9.4 |
Amend Sentence: ‘Active open space often requires facilities and
structures to support and promote this use, such as toilets,
walkways, run routes, interpretation material, seating, tables, children’s
playgrounds areas and sports fields.’ |
This amendment was
carried 7 votes to 0.
The Committee
resolved 7 votes to 0 to endorse the recommendations as amended.
The Executive Councillor for Planning Policy and Transport approved the recommendations
Lead officer: Julian Sykes
To approve the acquisition of 14 Section 106 affordable homes on the Hill Development scheme at Clerk Maxwell Road
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 05/04/2019
Effective from: 16/01/2019
Decision:
Matter for
Decision
i.
The City Council had agreed a devolution deal
with government to deliver 500 new Council homes over 5 years.
ii.
Clerk Maxwell Road is a scheme of 35 units being
brought forward by Hill in conjunction with Trinity College Cambridge and has
been identified as a potential S106 opportunity with Hill. The proposed scheme
will provide 14 new Council rented dwellings (40%).
iii.
The report sought approval for a capital budget
for the acquisition of the 14 affordable units as Council rented units based on
an initial appraisal of the scheme and approval for the delivery route to be
adopted.
Decision
of Executive Councillor for Housing
i.
Noted the indicative mix of the proposed scheme to
include 10 no. one bedroom flats and 4 no. two bedroom flats to meet minimum
Council space standards requirements (NDSS) and provision of through floor
lifts.
ii.
Approved that the scheme be brought forward with an
indicative capital budget for the scheme of £2,837,760 to cover all of the
purchase and construction costs, legal and professional fees and associated
other fees to deliver a scheme that meets an identified housing need in
Cambridge City.
iii.
Noted that the scheme is indicative and authorise
the Strategic Director in consultation with the Executive Councillor to approve
variations to the scheme including the number of units and mix of property
types and sizes outlined in this report.
iv.
Approved that the site is progressed subject to
agreement of terms and a value for money assessment to be carried out on behalf
of the Council prior to entering into a build contract with Hill.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Manager, Housing Development Agency.
The Manager, Housing Development Agency said the
following in response to Members’ questions:
i.
A Head of Terms agreement had been agreed with the
developer.
The Committee resolved (by 4
votes to 0) to endorse the recommendation.
The Executive Councillor
approved the recommendations.
Lead officer: Jerry Harkness
Approve a capital budget to redevelop Council sites at the Meadows Centre and Buchan Street for Council housing.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 05/04/2019
Effective from: 16/01/2019
Decision:
Public Speaker
Councillor Price addressed the Committee as follows:
i.
The proposal was an
exciting opportunity.
ii.
The Meadows Community
Centre had been an asset to the local community.
iii.
New development should be
even better.
iv.
The Buchan Street
development would provide much needed housing.
Matter for
Decision
The report proposed a redevelopment of The Meadows and
Buchan Street sites, to provide much-needed Council rented housing, and a new
community centre. It proposed adding these sites to the Council’s Rolling
Programme of Housing development, making the resources for the redevelopment
available, and working with centre users, neighbours, staff and others to
ensure the design of the new homes and community centre provides well for the
local community.
Decision of Executive
Councillor for
Communities:
i.
Approved
the rationalisation of two community centres into a new community hub in line
with the Community Centres Strategy (June 2017), in order to make land
available for much needed Council housing; The development process will ensure
that a community centre remains open throughout the redevelopment period; and
that local residents and centre users are engaged in the detailed design of the
new community facility.
Decision of
Executive Councillor for Housing:
i.
Approved
the addition of Meadows and Buchan Street sites to the Rolling Programme, to enable
detailed design and project work to proceed
ii.
Approved the
indicative mix of the proposed scheme, subject to design and planning, to
include a mix of Council rented housing, as set out below:
|
Meadows |
Buchan |
1B2P Flat (Housing First) |
|
2 |
2B4P Flat (Housing First) |
|
1 |
1B2P Flat |
58 |
6 |
2B4P Flat |
27 |
5 |
3B5P House |
0 |
7 |
Totals |
85 |
21 |
|
|
|
Community Centre
GIA |
1583m2 |
|
Retail space GIA |
|
148m2 |
iii.
Recommended
to Council the inclusion of an indicative budget of £26,379,880 in the Housing
Capital Programme (to be presented to Council in the HRA BSR).
iv.
Authorised the
Strategic Director, delegation exercised in consultation with the Executive
Councillor, Chair and Spokes following future business planning, to seek
approval from the Secretary of State for use of HRA resources to fund part of
the cost of the Community Centre and commercial unit (on the basis that this
would aid the release of land for much needed housing in line with national
government policy), subject to this being viable within a revised HRA business
plan, and to vary the contributions recommended from the Housing Revenue
Account and the General Fund in the light of the decision.
v.
Approved
that the site is offered to CIP to progress in accordance with the CIP process
which was approved at Strategy & Resources Committee on 9th October 2017
subject to a value for money assessment to be carried out on behalf of the
Council prior to entering into the Agreement for Lease set out in that process.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Manager, Housing Development Agency.
The Committee made the following comments in response to the report:
i.
Thanked officers for work over a number of years
that had brought this project to the point of delivery.
ii.
Expressed regret at the loss of green space.
iii.
Concerns were raised about conflicting demands for
parking and the level of provision for the new housing units.
The Manager, Housing Development Agency said the
following in response to Members’ questions:
i.
The new facility would be slightly larger than the
combined size of the two existing community facilities.
ii.
Stated that the remaining green space would require
better management to ensure the full benefit was achieved.
iii.
The proposed building would cross the City /South
Cambs boundary and planning permissions would need to take this into account.
iv.
Sports England was expected to approve the plans.
v.
Existing users would be given priority when
allocating resources in the new facility.
The Executive Councillor for Communities
confirmed that a range of consultations had taken place and the resulting
scheme was intended to meet as much need as possible.
Councillor Cantrill expressed concerns that
an application was being submitted to the Secretary of State regarding the use
of HRA funds for the community building when full business case had not been
completed. He asked for an assurance that this Committee would have sight of
the business case before such an application was submitted.
Councillor Cantrill proposed an amendment to delete
recommendation 2.2.4.
Authorise the Strategic
Director to seek approval from the Secretary of State for use of HRA resources
to fund part of the cost of the Community Centre and commercial unit (on the
basis that this would aid the release of land for much needed housing in line
with national government policy), subject to this being viable within a revised
HRA business plan, and to vary the contributions recommended from the Housing
Revenue Account and the General Fund in the light of the decision.
The Strategic Director suggested additional wording to
recommendation 2.2.4 could achieve the desired level of scrutiny.
Councillor Cantrill withdrew the proposed amendment to
delete recommendation 2.2.4 and proposed the following amended wording
(additional text in bold):
Authorise the Strategic Director,
subject
to final approval from the Housing Scrutiny Committee, to seek approval from the Secretary
of State for use of HRA resources to fund part of the cost of the Community
Centre and commercial unit (on the basis that this would aid the release of
land for much needed housing in line with national government policy), subject
to this being viable within a revised HRA business plan, and to vary the
contributions recommended from the Housing Revenue Account and the General Fund
in the light of the decision.
The amendment was lost by 3 votes to 4.
Following Committee discussions, the
following amendment to recommendation 2.2.4 was proposed:
Authorise the Strategic Director,
delegation
exercised in consultation with the Executive Councillor, Chair and Spokes
following future business planning, to seek approval from the Secretary of State for use of HRA
resources to fund part of the cost of the Community Centre and commercial unit
(on the basis that this would aid the release of land for much needed housing
in line with national government policy), subject to this being viable within a
revised HRA business plan, and to vary the contributions recommended from the
Housing Revenue Account and the General Fund in the light of the decision.
This amendment was carried by 4 votes to 0.
The Committee resolved (by 4
votes to 0) to endorse the recommendation 2.1.1.
The Executive Councillor
for Communities approved the recommendation.
The Committee resolved (by 4
votes to 0) to endorse the recommendation 2.2.1 to 2.2.6 (as amended)
The Executive Councillor
for Housing approved the recommendations.
Lead officer: Ben Binns
A decision needs to be made on the TLR allowances review and a newly created Code of Conduct. The report will also provide an update on the vacant TLR position, the Strategic Director was previously given delegated authority to take steps to fill the position and report back to committee.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 05/04/2019
Effective from: 16/01/2019
Decision:
Matter for Decision
The
report provided an overview of three changes which impact Tenant and
Leaseholder Representatives (TLR). A dedicated TLR Code of Conduct (Appendix 1)
had been written which aligns with their unique position on the Housing
Scrutiny Committee (HSC). This report also reviews TLR allowances and provides
an update on the Tenant Representative vacancy, as required by committee
decision.
Decision
of Executive Councillor for Housing
i.
Agreed the terms of the new TLR Code of Conduct.
ii.
Agreed the allowance proposal detailed as option
1 in this report, to increase the TLR allowance for 2019 to correspond with the
Consumer Price Index level set in the preceding September. The new allowance rate would begin from March
2019.
iii.
Agreed from 2019 the TLR allowance should change
annually by the Consumer Price Index level set in the preceding September, thus
creating an inbuilt review mechanism. The allowance will then be reviewed again
in 2022.
iv.
Noted the approach taken to fill the vacant
Tenant Representative position.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Resident Engagement Officer. The
Committee noted a correction to page 2 of the report, para 3.8, allowance B
should read £299.
The Committee made the following comments in response to the report:
i.
Welcomed the clarity regarding the roles.
ii.
Stated that the representatives were good value for
money.
The Committee resolved unanimously
to endorse the recommendations 2.1 and 2.4.
The Committee resolved (by 8
votes to 0) to endorse the recommendations 2.2 and 2.3.
The Executive Councillor
approved the recommendation.
Lead officer: Emily Downey
a)
Approve the proposed charges for HRA housing rents and service charges.
b) Consider the revenue budget proposals.
c) Consider the capital budget proposals.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 05/04/2019
Effective from: 16/01/2019
Decision:
Matter for
Decision
As
part of the 2019/20 budget process, the range of assumptions upon which the
Housing Revenue Account (HRA) Business Plan and Medium Term Financial Strategy
were based, had been reviewed in light of the latest information available, culminating
in the preparation of the HRA Budget Setting Report.
The HRA Budget-Setting Report provided an overview of the
review of the key assumptions. It sets out the key parameters for the detailed
recommendations and final budget proposals, and was the basis for the
finalisation of the 2019/20 budgets.
Decision
of Executive Councillor for Housing
Under Part 1 of the agenda, the Executive Councillor
resolved to:
Review
of Rents and Charges
a.
Approve that council dwelling rents for
all social rented properties be reduced by 1%, in line with legislative
requirements, introduced as part of the Welfare Reform and Work Act, with
effect from 1 April 2019. This equates to an average rent reduction at the time
of writing this report of £0.99 per week on a 52 week basis.
b.
Approve that affordable rents are reviewed in
line with rent legislation, to ensure that the rents charged are no more than
80% of market rent, with this figure then reduced by the 1% per annum, as with
social housing. Local policy is to cap affordable rents (inclusive of all
service charges) at the Local Housing Allowance level, which will result in
rent variations in line with any changes notified to the authority in this
level.
c.
Approve that rents for shared ownership
are reviewed and amended from April 2019, in line with the specific
requirements within the lease for each property.
d.
Approve that garage and parking space
charges for 2019/20, are increased in line with inflation at 2.2%, with
resulting charges as summarised in Section 3 of the HRA Budget Setting Report.
e.
Approve the proposed service charges
for Housing Revenue Account services and facilities, as shown in Appendix B of
the HRA Budget Setting Report.
f.
Approve the proposed leasehold administration
charges for 2019/20, as detailed in Appendix B of the HRA Budget Setting
Report.
g.
Approve that caretaking, building
cleaning, estate services, grounds maintenance, temporary housing premises and
utilities, sheltered scheme premises and utilities, digital television aerial,
flat cleaning, third party management and catering charges continue to be
recovered at full cost, as detailed in Appendix B of the HRA Budget Setting
Report, recognising that local authorities should endeavour to limit increases
to inflation as measured by CPI at September 2018 (2.4%) plus 1%, wherever
possible.
h.
Approve that service charges for gas
maintenance, door entry systems, lifts and electrical and mechanical
maintenance are increased in an attempt recover full estimated costs, as
detailed in Appendix B of the HRA Budget Setting Report, recognising that local
authorities should endeavour to limit increases to inflation as measured by CPI
at September 2018 (2.4%) plus 1%, equivalent to an increase of 3.4% in total, wherever
possible.
Revenue
– HRA
Revised
Budget 2018/19:
i.
Approve with any amendments, the
Revised Budget identified in Section 4 and Appendix D (1) of the HRA Budget
Setting Report, which reflects a net increase in the use of HRA reserves for
2018/19 of £300,670.
Budget
2019/20:
j.
Approve with any amendments, any
Non-Cash Limit items identified in Section 4 of the HRA Budget Setting Report
or shown in Appendix D (2) of the HRA Budget Setting Report.
k.
Approve with any amendments, any
Savings, Increased Income, Unavoidable Revenue Pressures and Reduced Income
proposals, as shown in Appendix D (2) of the HRA Budget Setting Report.
l.
Approve the resulting Housing Revenue
Account revenue budget as summarised in the Housing Revenue Account Summary
Forecast 2018/19 to 2023/24 shown in Appendix J of the HRA Budget Setting
Report.
l1 In light of issues surrounding Universal
Credit and payment arrangements for housing costs, approvals for eviction will
not be progressed for a tenant in rent arrears which relate solely to Universal
Credit delays and missed payments which are beyond their control. Any delays
that are deemed to be the result of the tenant’s own delay in
applying/supplying the correct information will be followed up through the
usual processes.
Full support will be provided for any tenant in such difficulties,
including ensuring that the rent element is paid direct to the Council, through
a DWP managed payment arrangement.
If there are other breaches of the tenancy agreement (such as ASB) then appropriate
action will be taken.
Under Part 2 of the agenda, the Executive Councillor for
Housing resolved to recommend to Council:
Treasury
Management
m.
Recognise the decision to defer the
review of the current approach to treasury management, which requires 25% of
the value of the housing debt to be set-aside by the point at which the loan
portfolio matures until after it is formally confirmed that the legislation
allowing the introduction of a levy in respect of the sale of higher value
voids will be repealed.
Housing
Capital
n.
Approval of capital bids, shown in
Appendix D (3) of the HRA Budget Setting Report, to include the replacement of
the lifts at Ditchburn Place whilst other major refurbishment work is underway.
o.
Approval of the latest Decent Homes
Programme, to include any updated allocation and timing of decent homes
expenditure for new build dwellings, as detailed in Appendix E of the HRA
Budget Setting Report.
p.
Approval of the latest budget sums,
profiling and associated financing for all new build schemes, including new
scheme specific approvals for Colville Road, Meadows and Buchan Street and
Clerk Maxwell Road, based upon the latest cost information from the Cambridge
Investment Partnership (CIP) or direct procurements, as detailed in Appendices
E and H, and summarised in Appendix K, of the HRA Budget Setting Report.
q.
Approval of re-phasing of budget for
the last phase of refurbishment at Ditchburn Place from 2018/19 into 2019/20,
as detailed in Appendix E, and summarised in Appendix K, of the HRA Budget
Setting Report.
r.
Approval
of the revised Housing Capital Investment Plan as shown in Appendix K of the
HRA Budget Setting Report.
General
s.
Approval
of delegation to the Head of Finance, as Section 151 Officer, to approve an in
year increase or decrease in the budget for disabled facilities grants, in
direct relation to any increase or decrease in the capital grant funding for
this purpose, as received from the County Council through the Better Care Fund.
t.
Approval
of delegation to the Strategic Director to review and amend the level of fees
charged by the Shared Home Improvement Agency for disabled facilities grants
and repair assistance grants, in line with any decisions s made by the Shared
Home Improvement Agency Board.
u.
Approval
of delegation to the Strategic Director, in consultation with the Head of
Finance, as Section 151 Officer, to draw down resource from the ear-marked
reserve for potential debt redemption or re-investment, for the purpose of open
market property acquisition or new build housing development, should the need
arise, in order to meet quarterly deadlines for the use of retained right to
buy receipts.
v.
Approval
of delegation to the Strategic Director, following formal consultation with
tenants, to make a decision in respect of the number of rent weeks over which
the annual rent is charged for council tenants, and implement any change in
policy accordingly.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Business Manager / Principal Accountant.
The Committee made the following comments in response to the report:
i.
Praised the work of the Estate Champions and
welcomed the improvements achieved so far.
ii.
Tenant representatives expressed concern about the
loss of an office in the South of the City and how his might impact tenants
experiencing difficulties due to Universal Credit. It was confirmed that staff
were moving to more mobile working.
The Business Manager / Principal Accountant
stated the
following in response to Members’ questions:
i.
The Transformation Fund could be used to fund a
fourth edition of Open Door, subject to the approval of the Strategic Director.
ii.
Confirmed that a funding bid for extra resources
needed to complete a stock condition survey was expected shortly.
iii.
Clarified the delays in the delivery of some new
build schemes: Ventress Close had been delayed by a bat survey.
Councillor Cantrill introduced the Liberal
Democrat Amendment to the 2019/20 Housing Revenue Budget.
The Committee made the following comments in response to the report:
i.
Suggested that the zero tolerance policy regarding storage
of items on landing was necessary and that fire resistant items would not
resolve the issue of trip hazards in an emergency. Any proposals to soften the
policy would be difficult to police.
ii.
Discussed
Housing First approaches and the role of the County Council in funding this.
iii.
Stated that offering lower rents to 3 and 4
bedroomed properties would not be directing the limited resources to those most
in need.
iv.
Discussed the best way to assist those
transitioning to Universal Credit.
The Strategic Director undertook to
circulate figures regarding the use of Discretionary Housing Payments.
The following vote was chaired by Diana Minns (Vice
Chair /Tenant Representative)
The Liberal
Democrats Group alternative budget: 3
votes in favour to 9 against. The amendment was lost.
Diana Minns
proposed and Lulu Agate seconded the following amendment to the
recommendations:
Part 1
Recommendations, insert as new (L1).
In light of issues surrounding Universal Credit and payment arrangements
for housing costs, approvals for eviction will not be progressed for a tenant
in rent arrears which relate solely to Universal Credit delays and
missed payments which are beyond their control. Any delays that are deemed to
be the result of the tenant’s own delay in applying/supplying the correct
information will be followed up through the usual processes.
Full support will be provided for any tenant in such difficulties,
including ensuring that the rent element is paid direct to the Council, through
a DWP managed payment arrangement.
If there are other breaches of the tenancy agreement (such as ASB) then
appropriate action will be taken.
The following vote was chaired by Diana Minns (Vice
Chair /Tenant Representative)
The additional
recommendation was agreed unanimously.
Resolved (by 9 vote to 0 and 3 abstentions) to
endorse the original recommendations A to L and additional recommendation L1.
The following votes were chaired by Councillor
Todd-Jones
Resolved (4 votes to 0 and 3 abstentions) to endorse
the original report recommendations M to V of the budget proposals
The Executive Councillor
approved the recommendations.
Lead officer: Julia Hovells
To enable the Committee to scrutinise the Council's representative on the Combined Authority.
Decision Maker: Executive Councillor for Strategy and Transformation
Decision published: 05/04/2019
Effective from: 08/10/2018
Decision:
Matter for Decision
The Officer’s report provided an update on the activities of
the Cambridgeshire and Peterborough Combined Authority since the 2 July
Strategy and Resources Scrutiny Committee.
Decision of the Executive Councillor for Strategy and
External Partnerships
i.
Noted the update provided on issues considered
at the meetings of the Combined Authority held on the 25 July and 26 September.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Chief Executive and
were asked to note the updated paperwork regarding the 26 September Combined
Authority meeting.
The Committee made the following comments in response to the
report:
i.
Commented that FOI requests had been submitted
to the Combined Authority to try and gain further knowledge of payments that
had been made to employees who had left the organisation.
ii.
Noted that the person specification for the new
Director of Strategy and Planning role did not require any planning experience.
iii.
Noted that the Chief of Staff role at the
Combined Authority was a politically restricted position, however the current
incumbent had been selected as a Conservative Parliamentary candidate.
iv.
Noted that the Affordable Housing Strategy which
had been adopted by the Combined Authority permitted equal bids by partner
councils for the money. This was not fair on South Cambridgeshire District
Council who would not receive the finance that they deserved.
v.
Expressed concerns regarding the governance of
the Combined Authority.
The Executive Councillor said the following in response to
Members’ questions:
i.
The senior staffing structure for the Combined
Authority was adopted in February 2018 so it had been in place for 9 months. It
was originally discussed at the Combined Authority that key Directors be in
place before the appointment of the Mayor. It was noted that quite a few posts
were currently filled by interims for example the Director of Finance.
ii.
He only became aware of the departure of the
Chief Executive of the Combined Authority when it was published in the
Cambridgeshire Times. Clearer transparency was required and an independent
finance and governance review had been requested in September by Councillor
Herbert and Councillor Smith.
iii.
It was unclear why a severance payment had been
made to the Chief Executive as there was no contractual obligation to pay one.
iv.
Noted that whilst good people had been appointed
to Senior Combined Authority posts there were a limited number of people
applying for top Combined Authority posts.
v.
Advice had been provided that there was no issue
with the Combined Authority’s Chief of Staff being a prospective Parliamentary
candidate unless an election was called.
vi.
Noted that South Cambridgeshire District Council
joined the Combined Authority to gain access to the affordable housing funding.
He had a meeting arranged with Housing Associations to discuss the affordable
housing strategy / funding. He felt that Housing Associations should be able to
far easier access and bid for the funding as well as constituent councils.
vii.
Referred to previous discussions in the
Committee meeting regarding Cambridge Northern Fringe East and the HIF funding
and the importance of the Combined Authority’s support with these projects. He
noted that there had been a lot of good work undertaken by the Combined
Authority and that we needed to work as a collaborative team.
The Committee and the Executive Councillor agreed to invite
Mayor Palmer to a Strategy and Resources Scrutiny Committee meeting and the
Chair of the Committee confirmed that she would write to Mayor Palmer to invite
him.
The Committee noted the update.
The Executive Councillor noted the update.
Conflicts of Interest Declared by the Executive Councillor (and any
Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: Antoinette Jackson
To approve the establishment of a joint venture with Anglian Water
to drive the relocation of the Cambridge Water Recycling Centre and the
subsequent development.
To note the update on the progress of the project and the appointment of the
Master Developer for the site
To note the update on the Housing Infrastructure Fund bid proposal and to
delegate submission of the business case for the bid to the Strategic Director
in consultation with the Exec Cllr.
Decision Maker: Executive Councillor for External Partnerships
Decision published: 05/04/2019
Effective from: 08/10/2018
Decision:
Matter for Decision
The Officer’s report provided an update on the current status of the
Cambridge Northern Fringe East and proposals for the site and to recommend next
step actions.
Decision of the Executive Councillor for Finance and Resources
i.
Noted the current status of the Housing
Infrastructure Fund (HIF) bid, the continued engagement with Homes England and
wider partners on the development of the business case, and the intention to
submit a business case in December 2018, with the expectation of receiving a
final outcome decision in early 2019.
ii.
Approved the appointment of the preferred bidder,
U&I, as the Master Developer for the core site, subject to final
contracting as referred in 2.3.
iii.
Approved the establishment of a joint venture with
Anglian Water, in line with the confidential draft heads of terms appended to
this report in Appendix 4
iv.
Delegated to the Strategic Director, in
consultation with the Exec Cllr and in line with legal and financial advice:
a. Approval of the final Joint Venture Agreement
b. Subsequent approval of the Master
Development Agreement with U&I
c. The development and submission of the
business case for HIF funding
d. The progression, in line with the MDA
requirements, of the development of a business plan covering the core site
within six months of the contract being awarded.
v.
Noted the timescales related to the HIF funding,
and the progression of the associated planning framework with SCDC and the
proposed consent route, which require agreement with the local planning
authorities and partners as to the appropriate arrangements to meet the
timescales involved.
vi.
Noted that all contractual commitments to the MDA
and Joint Venture Agreement at this stage are only approved subject to the HIF
outcome.
vii.
Agreed to provide a further progress report to this
Committee following final confirmation of the HIF outcome.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee
received a report from the Strategic Director.
The Committee made the following comments in response to the report:
i.
Noted the division of roles that the council had,
one as a developer and the other as a decision maker for planning applications
and asked for assurances that there would be a clear separation between the two
roles.
ii.
Asked what the relationship was between the Area
Action Plan (AAP) and the Masterplan for the site.
iii.
Asked if there were any clawback arrangements
regarding the HIF bid if it was successful.
iv.
Asked if the Council had considered what would
happen if the Water Recycling Centre could not be relocated.
v.
Asked if a planning application could be submitted
to underpin the HIF application.
vi.
Asked when a ‘plan B’ option for the development of
the area around the Water Recycling Centre site would be taken forward if the
HIF bid was not successful.
vii.
Asked what the costs would be for the council if
the HIF bid was unsuccessful.
The Strategic Director said the following in response to Members’
questions:
i.
The Council was mindful of its role as
part-landowner and the County Council would be the local planning authority for
any future application to move the water treatment works. The Council would
work with all parties involved to ensure the most appropriate development was
brought forward on the site.
ii.
The AAP set the framework for the large development
area and brought all the landowners and developers together. The Masterplan
would be developed alongside the AAP to bring specific development with the AAP
area forward.
iii.
The Department for Communities and Local Government
(DCLG) stated in their expression of interest and business case documentation
that the grant was not provided freely, there were levels of uplift and how
this would be utilised.
iv.
There was a level of risk with the work being put
into the HIF bid that it may not be successful, however the quality of the work
that had gone into the bid was hoped to be good enough to ensure a successful
outcome.
v.
A planning application could not be submitted to
accompany the HIF bid because this required a site for the relocation of the
water recycling centre to be identified and this piece of work (identification
of a preferred site) was currently being undertaken.
vi.
Commented that if the HIF bid was not successful
then there would be no funding available to relocate the water recycling
centre. It was understood that the water recycling centre did not need to
relocate as it had sufficient capacity on site to be able to upgrade its
facilities when / if the time arose.
vii.
Had tried to reduce the amount of costs for the HIF
bid for example some of the work was undertaken in-house for example the OJEU
process and legal agreements had been put in place that were conditional upon a
successful HIF bid.
The Executive Councillor for Strategy and External Partnerships
commented that:
i. He commended the work that had been done by the
Strategic Director and her team, Anglian Water, South Cambridgeshire District
Council the Combined Authority and other partners. Half a million pounds had
been budgeted for the work undertaken on the project this year. He wanted to ensure
that the MHCLG worked to the projects timescales and provided a decision on the
HIF bid by February 2019 so that the city council did not spend money
un-necessarily. The Water Recycling Centre site was a brownfield site which had
complications however it was hoped to build 40% affordable housing on the site
which equated to approximately 2000 houses.
The Committee unanimously resolved to endorse the recommendations.
The Executive Councillor approved the
recommendations.
Conflicts of Interest Declared by the Executive Councillor (and any
Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: Fiona Bryant
To agree the budget strategy and timetable for 2019/20, the net savings requirements, by year for the next 10 years, and revised General Fund revenue, funding and reserves projections.
Decision Maker: Executive Councillor for Transformation
Decision published: 05/04/2019
Effective from: 08/10/2018
Decision:
Matter for Decision
The report presented and recommended the
budget strategy for the 2019/20 budget cycle and specific implications, as
outlined in the Medium-Term Financial Strategy (MTFS) October 2018 document.
The report also recommended the approval of
new capital items and funding proposals for the Council’s Capital Plan, the
results of which are shown in the MTFS.
The recommended budget strategy was based on
the outcome of the review undertaken together with financial modelling and
projections of the Council’s expenditure and resources, in the light of local
policies and priorities, national policy and economic context. Service managers
identified financial and budget issues and pressures and this information had
been used to inform the MTFS.
Decision of the Executive
Councillor for Finance and Resources
Recommend
Council to:
i.
Agree the budget
strategy and timetable as outlined in Section 1 [pages 1 to 3 refer] of the
MTFS document.
ii.
Agree the
incorporation of changed assumptions and indicative net unavoidable budget
pressures identified in Section 4 [pages 15 to 18 refer]. This provides an
indication of the net savings requirements, by year for the next 5 years, and
revised General Fund revenue, funding and reserves projections as shown in
Section 5 [pages 19 to 20 refer] of the MTFS document.
iii.
Note the changes
to the Capital Plan as set out in Section 6 [pages 21 to 27 refer] and Appendix
A [pages 35 to 40 refer] of the MTFS document and agree the new proposals:
iv.
Agree the remit
of the Cambridge Live Development Fund (1.4.18 to 31.3.20) to support the
transformation and ongoing development of Cambridge Live over the next two
years subject to a maximum spend of £500,000 with full delegation for
management of the Fund assigned to the Chief Executive
v.
Agree changes to
General Fund Reserve levels, with the Prudent Minimum Balance being set at
£5.504m and the target level at £6.605m as detailed in Section 7 [pages 28 to
31 refer] and Appendix B [pages 41 to 42 refer] of the Officer’s report.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Head
of Finance.
The Committee made the following comments in
response to the report:
i.
Referred to the budget pressures table on p92 of the agenda and the
description ‘Allowance for risk to income streams due to reductions in economic
activity’ and asked for clarification on the judgements the figures were based
on as there was a £250,000 per year consecutive loss for the next 5 years.
ii.
Also queried what the revenue pressures were for the ‘Indicative
unavoidable net revenue pressures identified by Heads of Service’ in the same
table on p92 of the agenda.
iii.
Expressed concerns regarding the contributions to reserves if this was
driving the council to cuts.
iv.
Queried section 6 of the report on p99 of the agenda and asked whether
the council was trying to run the finances of the crematorium as a business to
compete with private organisations.
v.
Asked whether the
decision regarding Cambridge Live on p105 of the agenda was delegated solely to
the Chief Executive or if there was any consultation requirements.
The Head of
Finance said the following in response to Members’ questions:
i.
The budget pressure item falling on p92 of the agenda under the
description ‘Allowance for risk to income streams due to reductions in economic
activity’ acknowledged risks the city council had around income and how they
can impact on the council’s savings target.
ii.
The ‘Indicative unavoidable net revenue pressures identified by Heads of
Service’ consisted of statutory responsibilities and policy choices. To be able
to provide a reasonable view when the budget was considered in February, it
needed to highlight choices that were unavoidable against those which were
opportunistic savings. There was a £1 million quantum of net pressure which she
expected to see, it was not an unreasonable indication of the challenge the
council may face looking to the February budget.
iii.
The high level of reserves was driven by the capital programme and the
roll-over of capital programmes when projects slipped from one year to the
next.
iv.
Commented that the crematorium was funded from its trading account, ie:
it was surplus funding and not borrowing.
Executive Councillor for Finance and
Resources responded:
i.
Referring to the
table containing the ‘Indicative
unavoidable net revenue pressures identified by Heads of Service’ this was advance warning of the challenges faced by the council,
further details would be included within the budget setting report in February
2019.
ii.
He also commented
that austerity was not dead, it needed to be recognised that the Central
Government grant was being cut and therefore the city council had challenges
because of this.
The Chief
Executive said the following in response to Members’ questions:
i.
The delegation regarding Cambridge Live operated within certain
criteria; there was also a promise to report back to the Environment and
Community Services Scrutiny Committee. This was a financial mechanism to
identify funds.
The Committee considered and approved the
following recommendations:
- 2.1 by 4 votes to 0.
- 2.2 by 4 votes to 0.
- 2.3 unanimously.
- 2.4 unanimously.
- 2.5 by 4 votes to 0.
The Executive Councillor approved the
recommendations.
Conflicts of Interest Declared by the
Executive Councillor (and any Dispensations Granted)
No conflicts of interest were declared by the
Executive Councillor.
Lead officer: Caroline Ryba
The Executive Councillor is asked to recommend this report to Council, which includes the Council’s estimated Prudential and Treasury Indicators 2018/19 to 2021/22.
Decision Maker: Executive Councillor for Transformation
Decision published: 05/04/2019
Effective from: 08/10/2018
Decision:
Matter for Decision
The Council had adopted The Chartered
Institute of Public Finance
and Accountancy (CIPFA) Code of Practice on
Treasury Management (Revised 2017).
The Code required as a minimum receipt by
full Council of an Annual Treasury Management Strategy Statement – including
the Annual Investment Strategy and Minimum Revenue Provision Policy – for the
year ahead, a half-year review report and an Annual Report (stewardship report)
covering activities in the previous year.
Decision of the Executive
Councillor for Finance and Resources
Recommend
Council to:
i.
Approve the report to
Council, which included the Council’s estimated Prudential and Treasury
Indicators 2018/19 to 2021/22.
ii.
Approve a £5m limit
on secured bonds with local businesses subject to due diligence as highlighted
in paragraph 8 of the officer’s report.
iii.
Update the Minimum
Revenue Provision (MRP) Policy to state that no MRP will be required if this
bond is secured, but this would be reviewed at least annually.
iv.
Agree the principle
of investing up to £5m in a bond issued by Allia Limited, and delegate to the
Head of Finance the final decision on the appropriateness of this investment,
once detailed due diligence has been completed as set out in paragraph 8.9 of
the Officer’s report;
v.
Increase the
counterparty limit for Barclays Bank Plc by £10m to £35m; and;
vi.
Reduce the Money
Market Fund (MMF) counterparty limit by £10m to £5m for each fund, with a total
MMF limit of £20m (and to continue using MMFs that are rated AAA).
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and
Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Head
of Finance. She updated the Committee with reference to paragraph 8 of the
report that investment in local bond and money market reforms there were
proposals for reducing the level of investment in these and counteract this by
investing in Barclays.
The Committee made the following comments in response to the report:
i.
Allia Limited looked
like a positive investment and asked whether there was any way to measure
community investment or benefit to Cambridge.
ii.
Saw that Allia
Limited had approached the Council, and asked whether the council could
advertise to other companies who might want to undertake this approach.
iii.
Commented that there
was a detailed opportunity with Allia Limited and asked for the advantages and
disadvantages of the two investment options.
iv.
Referred to the £5
million contained in recommendation 2.4 and queried whether this was a limit or
the scale of the investment.
The Head of Finance made the following
comments in response to Members’ questions:
i.
There was a community
benefit with the Allia Limited investment and there were ways of measuring
social value.
ii.
Each investor would
have their own investment needs this approach may not suit other investor’s
needs.
iii.
With regards to the
Allia Limited investment, the re-financing option had a slightly lower risk
compared with the redevelopment option, therefore would expect the
redevelopment option to have a higher return due to the higher risk involved.
iv.
The council would
only be looking to invest up to £5 million and therefore would not be the sole
investor as Allia was looking for twice this amount. Consideration would need
to be given to who the other investors were.
Executive
Councillor for Finance and Resources commented that Allia Limited had a record
for enabling employment, this was not a long term investment but was a 5 year
plan which he wanted to explore and fulfil.
The Committee
resolved unanimously to endorse the recommendation.
The Executive Councillor approved the
recommendation.
Conflicts of Interest
Declared by the Executive Councillor (and any Dispensations Granted)
No conflicts of interest were declared by the Executive
Councillor.
Lead officer: Steve Bevis
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 05/04/2019
Effective from: 16/01/2019
Decision:
Matter for
Decision
The
Housing Ombudsman had upheld a complaint relating to the victim of anti-social
behavior (ASB) from a neighbouring tenant.
In these circumstances, the Head of Legal Services, as the Council’s
Monitoring Officer, has an obligation to report the findings to the Executive.
The Executive is obliged to set out what action has already been taken in
respect of the findings, what action it intends to take and the reasons for
taking the action.
Decision
of Executive Councillor for Housing
i.
Endorsed the actions taken by officers in response
to the finding of the Local Government Ombudsman.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee unanimously
resolved to endorse the recommendations.
The Executive Councillor approved the recommendation.
Approval of a capital budget to deliver a new build housing scheme at Colville Road.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 05/04/2019
Effective from: 16/01/2019
Decision:
Matter for Decision
The report sought
approval for a capital budget for the scheme based on the indicative capacity
study which has been undertaken for the site and the outline appraisals
referenced in this report and for the delivery route to be adopted.
Decision
of Executive Councillor for Housing
i.
Approved
that the scheme was brought forward with an indicative capital budget
for the scheme of £13,781,590 to cover all of the site assembly, construction
costs, professional fees and associated other fees to deliver a scheme that
meets an identified housing need in Cambridge City.
ii.
Authorise the Strategic Director in consultation
with the Executive Councillor for Housing to approve variations to the scheme
including the number of units and mix of property types and sizes outlined in
this report.
iii.
Approved
that the site was offered to CIP to progress in accordance with the CIP process
which was approved at Strategy & Resources Committee on 9th
October 2017 subject to a value for money assessment to be carried out on
behalf of the Council prior to entering into the Agreement for Lease set out in
that process.
iv.
Delegated authority to the Strategic Director to
commence Compulsory Purchase Order (CPO) proceedings on Leasehold properties to
be demolished to enable the development should these be required.
v.
Delegated authority to the Strategic Director to
serve initial Demolition Notices under the Housing Act 1985.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Manager, Housing Development Agency.
The Committee welcomed the scheme.
The Committee resolved (by 4
votes to 0) to endorse the recommendation.
The Executive Councillor
approved the recommendation.
Lead officer: Mark Wilson
Agree the suite of revised policies.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 05/04/2019
Effective from: 16/01/2019
Decision:
Matter for
Decision
A review of a suite of tenancy
management, repair and void management policies, and the way the service recovers
money owed to the Housing Revenue Account (HRA) for rechargeable work, damage
to HRA assets or fees relating to HRA owned property or land.
Decision
of Executive Councillor for Housing
i.
Approved
the suite of revised policies
ii.
Noted the review dates listed within each policy
and delegated authority to the Head of Housing to determine if individual
policies should be brought back for committee approval depending on the degree
or significance of any changes made at review points.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Head of Housing.
The Committee made the following comments in response to the report:
i.
Welcomed the gas safety policy.
The Head of Housing stated the following in response to Members’
questions:
i.
Assistance was available to help vulnerable
residents to clear properties.
ii.
The mutual exchange system allowed medical needs to
be considered when extra bedrooms were needed.
iii.
The re-chargable repairs scheme was targeted at
wilful damage rather than no fault incidents.
The Committee unanimously
resolved to endorse the recommendations.
The Executive Councillor
approved the recommendations.
Lead officer: David Greening
To note the assessment of potential implications.
Decision Maker: Executive Councillor for Transformation
Decision published: 05/04/2019
Effective from: 08/10/2018
Decision:
Matter for Decision
The Officer’s report provided an assessment of the implications of
requiring the Council’s contractors to pay staff who qualify for the Living
Wage an increased rate of £10 per hour. The report was presented for
information only and any decision would need to be considered as part of the
Council’s budget setting process.
Decision of the Executive Councillor for Finance and Resources
i.
Noted the findings of the
report regarding the implications of requiring contractors to pay qualifying
staff a minimum of £10 per hour when working on Council contracts.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee
received a report from the Equality and Anti-Poverty Officer.
The Committee made the following comments in response to the report:
i.
Sought clarification on whether costs provided by
the suppliers took into account costs associated with uprating staff wages
related to maintaining company pay structures.
ii.
Asked where there were issues of recruitment and
retention of staff in low paid positions undertaking work for the Council.
The Equality and
Anti-Poverty Officer said the following in response to Members’ questions:
i. Uplifting wages of the lowest paid could, in many instances, have an
impact on pay differentials suppliers have put in place. The gap between the
Living Wage rate of £8.75 and the £10 rate would mean a high percentage of
supervisor rates (and potentially pay scales up the chain) would need to
increase as well. Some, but not all, of the figures provided by contractors
included the potential costs of uprating wages of staff paid over £10 per hour
in order to keep pay differentials for roles with different levels of
responsibility. In most cases suppliers did not provide information as to how
they arrived at the cost they shared, which meant we could not identify the
proportion of estimated costs that would go towards uprating wages of those
paid over £10 per hour.
ii. Two of the five suppliers also felt that paying the £10 rate would help
with the recruitment and retention of staff.
The Chief Executive said the following in response to Members’
questions:
i.
Apart from those contractors who provided responses
to the Equality and Anti-Poverty Officer, the Council experienced recruitment
and retention issues with specialist staff where there was competition with
roles in the private sector.
The Committee unanimously resolved to endorse the recommendations.
The Executive Councillor noted the recommendations.
Conflicts of Interest Declared by the Executive Councillor (and any
Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: Helen Crowther