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No decision - review of progress on previously agreed 500 homes programme.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 26/06/2019
Effective from: 11/03/2019
Decision:
This item was Chaired by Councillor Todd-Jones (Committee Chair)
Matter for
Decision
The report
provided an update on the programme to deliver 500
Council homes with funding from the Combined Authority.
Decision
of Executive Councillor for Housing
i.
Noted the continued progress on the delivery of the
Combined Authority programme.
ii.
Noted the funding structure for the Combined
Authority programme.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Head of Housing
Development Agency.
The Head of Housing Development Agency said the following in response to Members’
questions:
i.
Confirmed that the number of fully adapted
properties to be delivered exceeds the initial targets. The remaining
properties in the programme would be built to lifetime’s homes standards and
would be adapted at a future date to suit the occupant’s needs.
ii.
Hill was a respected and trusted delivery partner
who shared the council’s high standards.
iii.
The majority of the properties in the pipeline
would be 1 and 2 bedroom units as this had previously been identified as the
type of properties in highest demand. Larger properties could be delivered on
some schemes subject to evidence of demand.
Councillor McGerty questioned why the small site on the corner of Hill’s
Avenue had not been included in the programme. Office’s confirmed that the
estimated development cost per unit cost was too high. It was suggested that
the site could be used temporarily as a community garden as it was currently an
eyesore. The Strategic Director (SH) undertook to investigate this option.
The Committee resolved by 5 votes to 0 to endorse the recommendations.
The Executive Councillor approved the recommendations.
Lead officer: Claire Flowers
To seek approval for a new policy for offering grants and loans to private sector and housing association residents to enable them to live safely and independently at home.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 26/06/2019
Effective from: 11/03/2019
Decision:
This item was Chaired by Councillor Todd-Jones (Committee Chair)
Matter for
Decision
The proposed Cambridgeshire Repairs and Adaptations Policy was
aimed at helping people to live safely and independently at home. It stemmed
from requirements for housing, health and social care services to work more
closely together to enable people to manage their own health and wellbeing, and
live independently in their communities for as long as possible.
It would replace Cambridge City
Council’s current Grants & Loans Policy. It proposes four categories of
financial assistance for eligible residents, together with the option to fund
additional partnership projects or other services to meet the objectives of the
policy.
Decision
of Executive Councillor for Housing
i.
Approved the draft Adaptations &
Repairs Policy shown at Appendix A of the report; and
ii.
Delegated authority to the Strategic
Director to make decisions - in consultation with the Executive Councillor,
Chair & Vice Chair of Housing Scrutiny Committee, and Housing Opposition
Spokesperson - around whether to convert capital Disabled Facilities Grant
(DFC) to revenue, should the DFG grant conditions allow; to fund partnership
projects or other services to meet the objectives of the draft Adaptations
& Repairs Policy shown at Appendix A of the report.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Housing Strategy Manager.
The Committee welcomed the report.
The Committee resolved by 5 votes to 0 to endorse the recommendations.
The Executive Councillor approved
the recommendations.
19/22/HSC
Update on the Programme to
Build New Council Homes Funded Through the Combined Authority
This item was Chaired by Councillor Todd-Jones (Committee Chair)
Matter for
Decision
The report
provided an update on the programme to deliver 500
Council homes with funding from the Combined Authority.
Decision
of Executive Councillor for Housing
i.
Noted the continued progress on the delivery of the
Combined Authority programme.
ii.
Noted the funding structure for the Combined Authority
programme.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Head of Housing
Development Agency.
The Head of Housing Development Agency said the following in response to Members’
questions:
i.
Confirmed that the number of fully adapted
properties to be delivered exceeds the initial targets. The remaining
properties in the programme would be built to lifetime’s homes standards and
would be adapted at a future date to suit the occupant’s needs.
ii.
Hill was a respected and trusted delivery partner
who shared the council’s high standards.
iii.
The majority of the properties in the pipeline
would be 1 and 2 bedroom units as this had previously been identified as the
type of properties in highest demand. Larger properties could be delivered on
some schemes subject to evidence of demand.
Councillor McGerty questioned why the small site on the corner of Hill’s
Avenue had not been included in the programme. Office’s confirmed that the
estimated development cost per unit cost was too high. It was suggested that
the site could be used temporarily as a community garden as it was currently an
eyesore. The Strategic Director (SH) undertook to investigate this option.
The Committee resolved by 5 votes to 0 to endorse the recommendations.
The Executive Councillor
approved the recommendations.
Lead officer: Helen Reed
To approve a Housing Strategy for Greater Cambridge.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 26/06/2019
Effective from: 11/03/2019
Decision:
This item was Chaired by Councillor Todd-Jones (Committee Chair)
Matter for Decision
The
report sought approval of a new Housing Strategy for Cambridge City and South
Cambridgeshire District Councils. The draft Strategy is at Appendix A of the
report.
Decision
of Executive Councillor for Housing
I.
Approved the overarching vision
statement laid out in the Greater Cambridge Housing Strategy 2019-2023
(attached as Appendix A to this report): ‘Healthy, Safe, Affordable: Homes and
Communities for All’.
II.
Approved the vision laid out in the Greater
Cambridge Housing Strategy 2019-2023 (attached as Appendix A to this report):
‘We want Greater Cambridge to be a place where: a) Everyone has access to a suitable home, and residents are able to
live as healthily, safely, and independently as possible:
a) Everyone has
access to a suitable home, and residents are able to live as healthily, safely,
and independently as possible;
b) The housing market functions effectively, providing homes
which are affordable to people on all incomes; to meet the needs of residents
and support the local economy;
c) There is a wide and varied choice of good quality,
sustainable homes of different sizes, types and tenures, including new
provision of council homes, to meet the needs of a wide range of different
households and age groups;
d) Homes are warm, energy and water efficient, with built-in
resilience to climate change and fuel poverty;
e) Homes are affordable to live in, located in high quality
sustainable environments, served by jobs and neighbourhood facilities,
appropriate green space, effective and sustainable transport links and other
necessary infrastructure.
f) People from all walks of life live in harmony, within
mixed, balanced and inclusive communities; and homes and communities continue
to meet the needs of residents into the future.
g) We have
strong relationships with residents, developers and partners that enable
housing and services to be delivered effectively, and that support innovation
where appropriate.
III.
Approved the objectives laid out in the
Greater Cambridge Housing Strategy 2019-2023 (attached as Appendix A to this
report):
a) Building the right homes in
the right places that people need and can afford to live in;
b) Enabling people to live
settled lives; and
c) Building strong partnerships.
IV.
Approved the priorities laid out in the
Greater Cambridge Housing Strategy 2019-2023 (attached as Appendix A to this
report):
a)
Increasing the delivery of homes, including affordable housing, along with
sustainable transport and infrastructure, to meet housing need;
b)
Diversifying the housing market and accelerating delivery;
c)
Achieving a high standard of design and quality of new homes and communities;
d)
Improving housing conditions and making best use of existing homes;
e)
Promoting health and wellbeing through housing;
f)
Preventing and tackling homelessness & rough sleeping; and
g) Working with key partners to innovate and maximise resources.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Head of Housing Strategy. She confirmed that as this was a joint strategy
shared with South Cambs, there could be minor changes to the text at a later date
as South Cambs had not yet agreed the Strategy. She assured the Committee that
if the changes were anything more than minor textual changes, the report would
come back to this Committee for further consideration.
The Committee made the following comments in response to the report:
i.
Expressed concerns that South Cambs could amend a
Strategy that this Committee had already approved.
ii.
Suggested that it could be difficult to synchronise
the definitions and delivery of affordable housing, shared ownership and
viability assessments across the two authorities with such different land
values.
iii.
Questioned why the Executive Councillor was now
open to prefabricated options such as ‘Pocket Homes’, when the previous post
holder had rejected this idea when it had been proposed as a Liberal Democrat
motion to Council.
The Head of Housing Strategy and the Strategic Director (SH) stated the
following in response to Members’ questions:
i.
The City does not have a self-build programme but
does maintain a self-build register. Demand in the City was low due to land
values.
ii.
The City and South Cambs were both working closely
with the County Council to maintain housing support and Housing First
initiatives. In the long term these offered the best value for money and the
best outcomes for service users.
iii.
Agreed that a full report on homelessness
initiatives and services would be brought to this Committee later in the year.
iv.
Confirmed that cross authority working was well
established following work on the Local Plan and consultations were on-going
regarding future priorities.
v.
Confirmed that the Combined Authority had produced
a Housing Strategy last year.
vi.
Stated that it was important that the City had a
robust strategy that reflected its position.
vii.
Developers would always push against viability
assessments and a defendable position was needed.
Councillor Johnson stated that no decision
had been made regarding Pocket Homes but confirmed that he was exploring a
range of options with an open mind.
The Committee resolved by 5 votes to 0 to endorse the recommendations.
The Executive Councillor approved the recommendations.
Lead officer: Helen Reed
To undertake a review of resident involvement and to outline the most effective approach to engaging with City Council tenants and leaseholders.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 26/06/2019
Effective from: 12/03/2019
Decision:
This item was Chaired by Diana Minns (Vice Chair)
Matter for
Decision
I.
In March 2017 Housing Scrutiny
Committee approved a Resident Involvement Strategy 2017-20. Whilst this
continues to outline the objectives of the service, there was a need to consider
the engagement activities in more detail to ensure that the opportunities for
involvement on offer allow participation from a broad cross section of
residents.
II.
The aim of the report was to
seek approval for the implementation of the Review proposals.
Decision
of Executive Councillor for Housing
i.
Approved
the Resident Engagement Review (Appendix 1 of the Officer’s report).
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Resident Engagement Officer.
The Committee made the following comments in response to the report:
i.
Welcomed the report and expressed support for the
range of engagement options being proposed.
ii.
Stated that the current engagement model was
excellent and that successes should be celebrated.
iii.
Suggested that the Gardening Competition rules
needed to be reviewed to see if there were any conflicts with the Zero
Tolerance Policy regarding items on shared balconies and walkways.
The Resident Engagement Officer said the
following in response to Members’ questions:
i.
Officers and Tenant Representatives had met with
other representative from other authorities to share ideas.
ii.
A digital platform was under consideration. It
would be simple for tenants to use and similar to Facebook.
The Strategic
Director (FB) suggested that existing digital platforms should be fully
investigated before alternatives were considered.
The Committee resolved by 11 votes to 0 to endorse the recommendation.
The Executive Councillor approved the recommendation.
Lead officer: Emily Downey
To approve the approach to determining estate improvement proposals as outlined in the Officer’s report.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 26/06/2019
Effective from: 12/03/2019
Decision:
This item was Chaired by Diana Minns (Vice Chair)
Matter for
Decision
As
part of the Housing Revenue Account (HRA) medium-term financial strategy
(MTFS), Housing Scrutiny Committee approved £1 million per annum for 5 years of capital funding for estate
improvements. These funds are available from 1st April 2019. An
additional revenue resource of £100,000 had been ear-marked in 2019/20 to allow
for any revenue investment required to support the programme.
The report introduced members and tenant and leaseholder representatives to the
approaches officers were taking to deliver those improvements.
Decision
of Executive Councillor for Housing
i.
Endorsed the approach taken by
officers to establish the Estates Improvement Scheme (EIS) as outlined in the
report.
ii.
Agreed that officers would
produce a written annual member briefing, outlining the progress made under
this programme, to be sent to all members by email at
each financial year end for the lifetime of the programme.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Head of Housing.
The Committee made the following comments in response to the report:
i.
The estate walkabouts had been welcomed by
residents.
ii.
Councillor Massey suggested Councillors could
promote future walkabouts.
iii.
Stated that information to leaseholders needs to be
very clear regarding any future maintenance cost of improvements.
iv.
Suggested that hoardings could be used to inform
the public when improvement work was being undertaken.
v.
Expressed the hope that improvement work would look
at designing out crime.
vi.
Suggested that some works, such as street lights
work, might have been delayed in order to transfer the work to the improvements
budget.
The Head of Housing said the following in response to Members’
questions:
i.
Priorities in the improvement programme would be
shaped by safety issues and business decisions. Where possible the improvement
work would be completed alongside any planned maintenance work.
ii.
Walkabouts would be advertised in Open Door.
iii.
The service took a holistic approach regarding its
community responsibility. Estate improvements should not result in anti-social
behaviour being relocated to other areas.
Councillors asked if there was an easy way
to identify which street lights belonged to the City Council and which were the
responsibility of the County Council. Lynn Thomas (Head of Maintenance and
Asset Management) undertook to investigate this matter.
The Committee resolved by 11 votes to 0 to endorse the recommendations.
The Executive Councillor approved the recommendations.
Lead officer: David Greening
Approval of an additional budget allocation of £208,000 required to achieve 100% compliance with electrical wiring installations in Council houses.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 22/03/2019
Effective from: 14/03/2019
Decision:
Testing of Electrical Wiring Installations in Council Houses |
Decision of: |
Councillor Johnson, Executive Councillor
for |
||
Reference: |
19/URGENCY/HSC/3 |
||
Date of decision: |
14 March 2019 |
Published on: |
22 March 2019 |
Decision Type: |
Non Key Decision |
||
Matter for Decision: |
Approval of an
additional budget allocation of £208,000 required to achieve 100% compliance with
electrical wiring installations in Council houses. |
||
Why the decision had to be made (and any alternative options): |
Testing of
electrical wiring installations in Council houses is currently carried out on
a ten year cycle. A recent audit
has shown more gaps than expected, and having identified the properties we
recommend taking the opportunity to catch up and seek to achieve 100%
compliance in 2019/20 (this will depend on tenants allowing access). In auditing
records we have identified: 1295 Properties without any details or dates of previous electrical
inspections. 306 Properties where an electrical inspection has not been undertaken in
the last 10 years The reasons
for failure are complex dating back over a ten year period. However, the
audit will be used to put in place more rigorous systems of checking and
updating certificate records to ensure ongoing compliance. |
||
The Executive Councillor’s decision(s): |
i.
Agree that the work required to complete the backlog of electrical
inspections is carried out in 2019/20 ii.
Approve an additional budget allocation of £208,000 to complete this
work. |
||
Reasons for the decision: |
As detailed in the Officer’s briefing note. |
||
Scrutiny consideration: |
The Chair and
Spokesperson of Housing Scrutiny Committee were consulted prior to the action
being authorised. |
||
Report: |
A report
detailing the background and financial considerations will be available on
the agenda of the next Housing Scrutiny Meeting in June 2019. |
||
Conflicts of interest: |
None |
||
Comments: |
No Comments
received |
Wards affected: (All Wards);
Lead officer: Will Barfield
To ensure that the Council responds within the consultation period, the Executive Member is now seeking to finalise the attached Cambridge City Council response outside of the committee cycle.
Decision Maker: Executive Councillor for Planning, Building Control, and Infrastructure
Decision published: 13/03/2019
Effective from: 05/03/2019
Decision:
Non Key CAMBRIDGE CITY COUNCIL
Record of Executive Decision
East West Rail routes consultation response |
Decision of: |
Councillor Blencowe. Executive
Councillor for Planning Policy and Transport |
||
Reference: |
19/URGENCY/P&T/2 |
||
Date of decision: |
05/03/19 |
Published on: |
13/03/19 |
Decision Type: |
Non Key |
||
Matter for Decision:
|
To ensure that the Council responds within the
consultation period, the Executive Member is now seeking to finalise the
attached Cambridge City Council response outside of the committee cycle. |
||
Why the decision had to be made (and any alternative
options): |
Five routes
between Bedford and Cambridge are being consulted upon, with the closing date
March 11 2019. The preferred route is due to be announced later in the year. This
decision will be reported in March 19 2019 to the Planning and Transport
Scrutiny Committee. |
||
The Executive Councillor’s decision(s): |
To support the principle of East West Rail which will support key priorities set out in the Council’s Corporate Plan 2019-22. |
||
Reasons for the decision: |
As set out in the briefing paper from the Principal Planning Policy Officer |
||
Scrutiny consideration: Report: |
The Chair and Spokespersons of Planning and Transport Scrutiny Committee were consulted prior to the action being authorised. No adverse comments were made. Attached documents can be viewed with this document titled ‘Member Consultation’ and ‘Cambridge City Council response to the East-West Rail Bedford to Cambridge consultation’ on the Planning and Transport Agenda, 19 March Meeting |
||
|
|
||
Conflicts of
interest: |
None known |
To approve the overall strategic brief for CIP to bring the
scheme forward for a detailed planning application and development.
To approve the indicative budgets for the site at Cromwell Road.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 12/03/2019
Effective from: 27/09/2018
Decision:
Matter for Decision
The report sought approval to provide additional social
housing to meet the housing needs in Cambridge and replace social housing lost
through Right to Buy. This included replacing existing council social housing that
no longer met current standards or was becoming less popular with residents due
to factors relating to space and the impact of fuel poverty. Building new house types will better meet the
overall mix of future affordable housing needs and improve the energy
efficiency of the Council’s housing stock.
Decision
of Executive Councilor for Housing
i.
Noted the update on the
purchase of the land at Cromwell Road.
ii.
Noted the addition of
the land at Cromwell Road as a development site in the Housing Investment Programme
as proposed in the Officer’s report on the programme presented to this
committee.
iii.
Approved the Strategic
Development Brief for Housing Development and Delivery on the site. The land would be developed in accordance
with CIP’s strategic development brief for the site, the Council’s strategic
and corporate objectives and with the output from the public consultation and
pre application planning process. The land would be transferred to CIP for
development by appropriate lease in line with the development land transfer
model approved by Executive Cllr following Strategy and Resources Scrutiny
Committee in October 2017.
iv.
Noted the requirements
in the S106 Agreement and set out in section 4.10 of the officer’s report which
was approved as part of the Outline Planning Approval for the site relating to
Early Years provision; and also noted CIPs intention to explore providing a
flexible nursery space which could also be used for community purposes.
v.
Approved CIPs intention
to submit a new planning application in relation to the site.
The Executive Councillor for Housing and the
Executive Councillor for Finance and Resources:
i.
Approved the indicative
proposed investment plan for Cromwell Road outlined in confidential Appendix 3,
with the high level commitments associated with the General Fund and HRA. The
investment plan would be refined in line with final project plans post planning
permission determination and approval by the CIP Board, with the Council’s
funding built in to the relevant Budget Setting Report.
Reason for the Decision
As set out in the officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Strategic Director
In response to Members questions the Strategic Director said
the following:
i.
The Council had followed the Community Centre
Strategy which laid out the requirements for community centre facilities in the
city and how support should be prioritised,
ii.
In the area of Romsey and Petersfield the
Council were working to support community facilities through S106 funding and
other appropriate funding streams.
iii.
The location of the community facility at Mill
Road had been on the recommendation the Communities Team, which was to have a
larger facility that could be shared by both the Mill Road and Cromwell Road
development.
iv.
Listened to the views of those residents who had
expressed their concerns and proposals were being explored for additional space
on the site as part of the early year’s provision.
v.
Space had been allocated for the Chisholm Trail
to run through both the Mill Road and Cromwell Road development.
vi.
A series of discussions had taken place with
County Council to discuss the possibility of the two sites to be connected by
either a tunnel (too expensive) or a bridge. The initial bridge design expanded
140 metres into the Mill Road development and would have taken out 50
units.
vii.
A further proposal had been brought forward for a
bridge to end in Hooper Street and on the other side the Network Rail site.
Further engineering studies had shown the cost would be very expensive and the
County Council had determined that a bridge would not be possible.
viii.
Reiterated that the report had set out the level
of need for community facilities based on the evidence that had been supplied.
ix.
Believed that the one community facility would
have the potential to bring together the two communities.
x.
Would continue to listen to opinions on both
developments.
The Executive Councillor for Housing said that all views
would be taken into account and there was a planning process to be followed.
However there was policy and process on community facilities which went through
the Council last year.
The Committee unanimously
resolved to endorse the recommendations.
The
Executive Councillor for Housing and the Executive Councillor for Finance and Resources approved the
recommendations.
Lead officer: Fiona Bryant
The conversion from a historic county council run day centre to two additional flats within the Ditchburn Place scheme.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 12/03/2019
Effective from: 27/09/2018
Decision:
Matter for Decision
The report sought approval for the conversion of Ditchburn Place day centre into 2No. one
bedroom self-contained sheltered accommodation flats. The 2 units would be in
addition to the current 51 unit refurbishment of Ditchburn
Place. The report also requested approval for a capital budget for the HRA and
Devolution grant expenditure covering costs for their conversion.
Decision
of Executive Councilor for Housing
i.
Approved
inclusion of a capital budget of £125,000 to meet the land acquisition costs,
recognising the transaction was carried out under delegated authority earlier
in 2018/19.
ii.
Approved
the indicative capital budget for the conversion of £207,000 to cover all of
the construction costs, professional fees and associated fees to deliver the
extra units.
iii.
Approved
the addition of the works to create the 2 units to the existing build contract
with Cocksedge Building Contractors Ltd. This
contractor was currently on site working on the larger refurbishment scheme.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Development Manager, Housing Development
Agency.
The Committee unanimously
resolved to endorse the recommendations.
The
Executive Councillor for Housing approved the recommendations.
Lead officer: Mark Wilson
To approve the Zero Tolerance Policy.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 12/03/2019
Effective from: 27/09/2018
Decision:
Matter for Decision
The report sought approval to replace the existing policy on
storage on housing owned communal areas and to approve a zero tolerance policy
for all blocks where Cambridge City Council was the freeholder of the building.
Decision
of Executive Councilor for Housing
i.
Agreed to change the title of the Policy to ‘Storage in Communal Areas –
Zero Tolerance Policy’.
ii.
Agreed to replace the existing ‘Policy on Storage on Housing Owned
Communal Areas’ as shown in appendix 2 of the officer’s report.
iii.
Approved a Zero Tolerance Policy to be applied to all flat blocks in
Cambridge where Cambridge City Council was the freeholder of the building as
shown in appendix 3 of the officer’s report.
iv.
Agreed to support officers of the council in enforcing the policy and
ensuring fire safety procedures were implemented.
v.
Approved the amendment of the Tenancy Conditions as required reflecting
the Zero Tolerance Policy.
Reason for the Decision
As set out in the officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Housing Services
Manager. The purpose of the replacement
policy (following a review of fire safety as a result of the Grenfell Tower
fire) was to ensure a clear, consistent approach to prevent the storage of any
items in the communal areas to reduce risks and improve the overall appearance
of the internal communal areas of Cambridge City Council’s owned flats.
In response to the Committee’s comments the Housing Services
Manager and Strategic Director said the following:
i.
Could not advise of cost implications for the
implementation of the new policy but would be closely monitored.
ii.
It would be possible to determine if additional
space such as the installation of bike racks or communal storage was required
as the risk assessments were undertaken. These proposals for improvements would
then be brought forward as part of the budget proposals for estate
improvements.
iii.
Officers were currently undertaking surveys of
the estates to identify and prioritise what work was required to enhance and
develop the tenant blocks and estates. This work would link to the same budget
proposals.
iv.
It was not possible to advise when these
projects would be concluded for the Committee’s consideration.
v.
Risk assessments in the north of the city had
started, with an outcome of 700 actions to remove items or for residents to
take items back into their properties; some of those actions had been
completed.
vi.
Work continued to be carried out with residents
to explain why the policy needed to be applied. It was all about engagement to
ensure the policy would be adhered to.
vii.
An article to inform residents of the adoption
of the new policy would be published in the October edition of ‘Open Door’
magazine. The policy had also been referenced in previous editions to give
residents advanced warning.
viii.
Acknowledged that residents wanted to make
enhancements to either outside their front doors and / or communal areas with
the addition of such things as plants, flowers and rugs; but individual risk
assessments would be undertaken on all properties and those items which were
deemed causing a hazard would be removed.
ix.
Noted the suggestion of identifying communal
outdoor spaces / gardens as part of the consultation process.
x.
Had not looked at the policies of other local
authorities.
xi.
The policy had been produced with Cambridgeshire
Fire and Rescue Service officers who had a local knowledge of the buildings and
the possible risks.
xii.
Reiterated that the policy was about fire
safety. If items were deemed to cause a trip hazard and / or a fire risk these
would be removed.
xiii.
Regular fire safety inspections of the communal
areas were undertaken as the Council had a legal responsibility to maintain a
safe environment for tenants and leaseholders. The policy was therefore part of
a wider fire safety process.
xiv.
In adopting the policy, officers would work with
all residents to complete the risk assessment and determine alternative
locations for those items which were causing an obstruction.
The Executive Councillor concluded the policy had been
drafted in consultation with tenants and leaseholders with input from the fire
services. It was a zero tolerance policy against the risk to fire safety.
Officers would work with local residents to determine alternate solutions to
personalise their communal spaces and budget proposals would be brought forward
when determined for future consideration.
The Committee:
Diane Best proposed that the title of the report should be
changed to the following ‘Storage in Communal Areas – Zero Tolerance Policy’.
This amendment was carried
8 votes to 0.
The Committee resolved
8 votes to 0 to endorse the recommendations.
The Executive
Councillor for Housing approved the recommendations.
Lead officer: Sandra Farmer
Approval of latest financial assumptions for the HRA financial forecasts, of any in year budgetary changes for the HRA and of the approach to setting the budget for 2019/20.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 12/03/2019
Effective from: 27/09/2018
Decision:
Matter for
Decision
The Housing
Revenue Account (HRA) Medium Term Financial Strategy (MTFS) provided an
opportunity to review the assumptions incorporated as part of the longer-term
financial planning process, recommending any changes in response to new
legislative requirements, variations in external economic factors and
amendments to service delivery methods, allowing incorporation into budgets and
financial forecasts at the earliest opportunity.
Decision
of Executive Councillor for Housing (part 1)
i.
Approved the Housing Revenue Account Medium Term Financial Strategy
attached, to include all proposals for change in:
•
Financial assumptions as detailed in Appendix B of the officer’s report.
• 2018/19 revenue budgets and future year
forecasts as introduced in Section 5, resulting from changes in financial
assumptions and the financial consequences of change and the need to respond to
unavoidable pressures, as introduced in Section 5, detailed in Appendix D of
the document and summarised in Appendices G (1) and G (2).
•
The level of fees charged to new build schemes by the Housing Development
Agency, as detailed in Section 7 of the Housing Revenue Account Medium Term Financial
Strategy.
ii.
Approved that delegated authority be given to the Strategic Director to
be in a position to confirm that the authority can annually renew its
investment partner status with Homes England.
Decision of Executive Councillor for Housing (part
2)
iii.
Approved proposals for changes in existing
housing capital budgets, as introduced in Sections 6 and 7 and detailed in
Appendix E of the document, with the resulting position summarised in Appendix
H, for decision at Council on 18th October 2018.
Reason for the Decision
As
set out in the officer’s report.
Any Alternative
Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee
received a report from Principal Accountant.
In response to the Committee’s comments the Principal Accountant and
Strategic Director said the following:
i.
Comments from the Committee on the Government’s
Housing Green Paper should be sent to the Housing Services Manager. A draft
response would then be circulated to the Chair, Vice Chair and Opposition
Spokes. Members of the Committee would be sent a copy of the final response
when it had been sent to Government.
ii.
Money could be taken from the strategic expenditure
fund for work on the Storage in Communal Areas – Zero Tolerance Policy. This
could occur if savings were identified in other areas and officers brought
forward bids to carry out work on this project as part of the budget setting
process in January 2019. The five year
Strategic Investment Fund and Savings Fund would also allow officers to put
forward proposals for funding if required as the project continued.
iii.
An additional £100,000 had been included in the
MTFS to advance with the back log of work which had resulted from the stock
condition survey.
iv.
Due to staffing issues the stock condition data was
not as up to date as it should be on the Council’s financial management system.
The recommendation for additional resource would resolve the issue if approved
by the Committee.
v.
The demolition to disposal reported in the previous
year (2017/18) mainly related to the demolition of the flats and bungalows at
Anstey Way. The new build programme on
this site would double the properties that had been pulled down.
vi.
Recruitment had been undertaken to all posts which
had been created as part of the restructure for Housing Services / City Homes. The budget allowed for 97% of
the total salary bill recognising there would always be a natural turnover of
staff.
vii.
There would be a small underspend concerning
staffing costs in Maintenance and Assets with a number of vacant posts covered
by interim and agency staff; the new Head of Service would start in October
while the Operation Managers post was being covered on an interim basis. The
market was very competitive due to the upturn of residential and construction
build in Cambridge and the surrounding areas.
viii.
There could be a possible underspend in programme
delivery due to the shortage of Surveyors in Maintenance and Assets. Recruitment in
this area was proving difficult but was being covered by agency staff.
ix.
Was aware of the comments made by the Mayor of
Cambridgeshire and Peterborough Combined Authority that it was possible to
build a house of for £100,000 on land that they owned.
x.
Independent consultancy advice was being carried out
to review the cost that the Council were paying for staff and services.
xi.
A range of measures were in place internally and
externally to deal with the impact of Universal Credit internally and
externally. Advisors from Citizens Advice Bureau funded by the Council would be
present at Job Centre Plus, as would Revenue and Benefit Officers. Resource for
an additional Financial Inclusion Officer in the City Homes Team was also in
place.
Councillor Cantrill put forward the following questions to the Executive
Councillor for Housing (highlighted in bold).
When elected the
Mayor of Cambridgeshire and Peterborough Combined Authority stated he would not
go back to Government and request extra finances. But he has made a request to
the Treasury last week. Would the Executive Councillor for Housing request a
proportion of this funding to be spent on Cambridge; with the Authority
receiving £100,000,000 to be spent outside of the City, there is an urgent need
for money to be spent in Cambridge?
The approach taken by the Combined Authority seemed to concentrate on
funding mechanisms, not where housing was most needed and solutions on how this
could be provided; particularly in Cambridge and South Cambridgeshire where
there was a greater need. It did not also address the problems that Housing
Associations faced and how their housing stock could be increased.
The Chancellor
stated in the last Budget he was prepared to allow certain authorities to raise
their borrowing cap to undertake new house building. To what extend has the
Council made advances to Government to increase the borrowing cap to address
the housing needs to in city?
The issue had been raised with Government
Minsters on several occasions, particularly during the devolution discussions
about the need to review and revise the borrowing cap. It was disappointing the
Green Paper had not addressed this issue as it was important that Councils had
the freedom of flexibility in managing their Housing Revenue Account. It was a
matter the Council would continue to lobby Central Government to change their
approach.
The Committee resolved by 8 votes
to 0 to endorse the recommendations (i to ii) in
the officer’s report.
The next vote was taken after Item 14 of the agenda
The Committee resolved
unanimously to endorse the recommendation (iii) in the officer’s report.
The Executive Councillor
approved the recommendations.
Lead officer: Julia Hovells
Approval
to the overall strategy and approach to the delivery for the Devolution grant
housing programme.
Approval to the addition of new sites into the housing
delivery programme (subject to individual project approvals).
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 12/03/2019
Effective from: 27/09/2018
Decision:
Matter for Decision
This report provided an
update on the programme to deliver 500 Council homes by March 2022 with funding
from the Combined Authority.
Decision
of Executive Councilor for Housing
i.
Noted the
overall progress on the Combined Authority programme to deliver 500 Council
rented homes.
ii.
Noted
the overall Cambridge Investment Partnership Programme.
iii.
Approved
subject to specific project approvals) the addition of the following sites to
the Councils rolling development programme to contribute to the 500 Council
home delivery: Clerk Maxwell Road, Campkin
Road, Ditchburn Place Day Centre, Cromwell Road and
Mill Road phase 2.
iv.
Noted
the risk plan for the delivery of the affordable housing programme.
v.
Noted
the reporting arrangements with the Combined Authority.
Reason for the Decision
As set out in the officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a progress report from the Head of the Housing Development Agency on
the delivery of 500 Council homes by March 2022; with further named projects added to the rolling delivery programme, each
of which would be individually brought to the appropriate Council committee as
they moved forward.
In response to
Members questions the Head of the Housing Development Agency, the Principal
Accountant and the Executive Councillor for Housing said the following:
i.
The report had identified a total build of 497
homes. There were a number of sites that had not yet been publicised due to
ongoing feasibility studies and was confident the target would be met.
ii.
The term ‘potential sites’ referenced in the
report were actual schemes which were currently being worked on. Further
details would be brought forward to future meetings.
iii.
Confirmed that work would start on site next
week at Anstey Way.
iv.
Demolition work had begun on Mill Road; the
scheme would not be completed for approximately two years.
v.
The Council would not pay the full amount for
the housing being built on Cromwell Road. This would be discounted as it was
HRA land which the Council had put in at the beginning. This arrangement with
CIP was to ensure that ‘right to buy receipts’ could be spent.
vi.
The value of the land went into the building
project which would then be repaid out of the revenue costs that were gained
from the market sales of that site. All monetary contributions made by the
Council would have interest attached but as the costs were repaid this would be
a neutral cost.
vii.
Officers would bring an update of the delivery
of 500 councils to Committee for scrutiny. If officers felt that the target
could not be met this would be brought to the Committee’s attention following
due process.
The Committee unanimously
resolved to endorse the recommendations.
The
Executive Councillor for Housing approved the recommendations.
Lead officer: Claire Flowers
To approve the revised proposals and budget for the front end of the site at the former Mill Road depot.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 12/03/2019
Effective from: 27/09/2018
Decision:
Matter for Decision
The report sought approval to provide additional social
housing to meet housing needs in Cambridge and replace social housing lost
through Right to Buy. Replace existing council social housing that no longer
meet current standards or was becoming less popular with residents due to
factors relating to space and the impact of fuel poverty. Build new house types
that would better meet the overall mix of future Affordable Housing needs and
improve the energy efficiency of the Council’s housing stock.
Decision
of Executive Councilor for Housing
i.
Noted the updated Phase
1 development which will be delivered at the back of the site as shown on the
plan in Appendix 1 of the Officer’s report.
ii.
Approved the strategic
brief for the front part of the site following the withdrawal of YMCA Trinity
Group. Development of this land will
form Phase 2 of the development and will primarily be a housing development
with the affordable units contributing to the Devolution Programme target. Phase 2 would also deliver the in perpetuity
council owned community facility, delivery of which will be funded through S106
contributions.
iii.
Approved the proposal
for a second planning application for the front of the site. The development proposal on which the
planning application will be based will meet the strategic brief outlined in
paragraph 4.8 and the Council’s strategic and corporate objectives for the
site. It would be informed by the output
from the public consultation and pre-
application planning process.
Submission of the final planning application to be delegated for
approval by Board and Strategic Director and the Cambridge Investment
Partnership (CIP) Board.
iv.
Approved to delegate
authority for agreement of the final mix of affordable housing to the Strategic
Directors in consultation with the Executive Councillor for Housing. Note that
the scheme is still indicative and authorise the Strategic Directors in
consultation with the Executive Councillor to approve variations to the scheme
including the number of units and mix of property types and sizes outlined in
this report in line with Council strategic objectives and housing requirements.
Decision of the Executive Councillor for
Finance and Resources
i.
Approve the
indicative proposed investment plan for
Phase 2 of the development as outlined in confidential Appendix 4 of the
Officer’s report with the high level commitments associated with the General
Fund and HRA. The investment plan would be refined in line with final project
plans post planning permission determination and approval by the CIP Board,
with the Council’s funding built in to the relevant Budget Setting Report.
Reason for the Decision
As set out in the officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Strategic Director
which referred to the transfer of the land known as Mill Road Depot to CIP for
redevelopment; in December 2017 the land was transferred to CIP.
In response to Member’s questions the Strategic Director and
Executive Councillor for Housing said the following:
i.
Agreed it was unfortunate the YMCA Trinity had
been withdrawn from the development.
ii.
A significant number of viability assessments
had been undertaken and believed the plans for both phase 1 and 2 was the best
approach for the development.
iii.
Phase 2 would allow the Council to deliver an
additional 20 council houses on the site which was a welcome contribution.
iv.
The site had been developed in line with the
sustainable housing guide, as were all Council build programmes.
v.
There were a number of factors that contributed
to the cost of development of affordable housing on site and why the Council
choose to maintain 50% of affordable housing on site:
·
For the scheme to be viable and to be
deliverable, subsidies from the sale of private housing were needed to
contribute to affordable housing
·
The higher the number of affordable housing the
bigger the impact on the funding available.
·
When clustering high levels of affordable
housing on site, there was a need to consider whether it could be supported
from a community and sociable
point of view to have increased levels of affordable housing in one place, such
as at the front of the site.
·
To increase the number of council homes would
unfortunately decrease the value of the individual market units. It was not
simply a case of requiring additional funding to increase the number of council
houses. An additional increase would decrease the income gained from the sale
of the private houses, thus losing income.
vi.
Many developments in the City had less than 40%
affordable housing on site, therefore 50% was an achievement the Council should
be proud of.
vii.
The Council planned to purchase 20 of the market
units for sub market rent; the level of rent had not yet been agreed.
viii.
Phase 2 would deliver in perpetuity council
owned community facility which would be at the front of the site.
ix.
It had been proposed to have one larger
community facility shared by the Cromwell Road and Mill Road development,
located in the centre of the two, within a 15 minute walk.
x.
Possible community space available in the
evenings for community activity on the Cromwell Road development.
The
Committee unanimously resolved to endorse the recommendations.
The
Executive Councillor for Housing and the Executive Councillor for Finance and
Resources approved the recommendations.
Lead officer: Fiona Bryant
To review the Council’s use of powers under the Regulation of Investigatory Powers Act.
Decision Maker: Executive Councillor for Communities.
Decision published: 06/03/2019
Effective from: 17/01/2019
Decision:
Matter for
Decision
A Code of Practice
introduced in April 2010 recommends that
Councillors should
review their authority’s use of the Regulation of
Investigatory
Powers Act 2000 (RIPA) and set its general surveillance policy at least once a
year. The Leader and Executive Councillor for Strategy and Transformation and
Strategy and Resources Scrutiny Committee last considered these matters on the
22 January 2018.
The City Council
has not used surveillance or other investigatory powers regulated by RIPA since
February 2010.
Decision
of Executive Councillor for Communities
i.
Reviewed the Council’s use of RIPA
set out in paragraph 3.5 of the Officer’s report.
ii.
Noted and endorsed the steps
described in paragraph 3.7 and in Appendix 1 to ensure that surveillance is
only authorised in accordance with RIPA.
iii.
Approved the general surveillance
policy in Appendix 1 to the Officer’s report.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Head of Legal Practice.
In response to the report Councillor O’Connell said she was glad the
Council had not used its RIPA powers.
The Committee unanimously resolved to endorse the recommendations.
The Executive Councillor approved the recommendations.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: Tom Lewis
Approval
for the use and assignment of generic S106 funds towards the following
strategic projects;
1. Abbey Swimming Pool Improvements.
2. Spectator seating at Kelsey Kerridge Sports Hall.
3. Outdoor artificial pitch and hard court improvements at Chesterton Community
College.
4. Nightingale Recreation Ground pitch improvements.
Decision Maker: Executive Councillor for Communities.
Decision published: 06/03/2019
Effective from: 17/01/2019
Decision:
Matter for
Decision
To approve the
allocations of generic S106 developer contributions for Indoor Sports and
Swimming funds towards new projects within the City,
aligned with the Indoor Sports and Swimming Pool investment strategies.
Decision
of Executive Councillor for Communities
Approved the allocation of
generic s106 developer contributions towards the following projects that have
been identified within the Indoor and Swimming Pool Strategies:
i.
£230,000 of swimming S106 contributions towards the
Abbey Pool improvement project, subject to full business case approval.
ii.
Up to £45,000 of additional Indoor Sports S106
contributions towards the new Gym and Studio and Changing Room refurbishment at
Netherhall Academy.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Community, Sport & Recreation Manager.
The Community, Sport
& Recreation Manager said the following in response to Members’
questions:
i.
Water based play equipment was to be provided for
disabled children to access in the Abbey Pool project. The proposed slide could
be accessed by a lift to the first floor.
ii.
A dedicated 6 hours per week were scheduled into
daytime for use by Exercise Referral clients only, and these would be specially
staffed sessions which met the safeguarding requirements for use of the new gym
during curricular hours, all other public access is outside of School
hours.
iii.
Leisure facility providers monitored air quality in
the pool halls eg the smell of chlorine, but officers could look at more
detailed air quality monitoring within these environments.
iv.
There is a legally binding community use agreement
in place with all funded Academy’s to ensure school facilities that received
funding were available for community use. There is a funding clawback clause if
the Academy’s did not fulfil these community use obligations.
The Committee unanimously resolved to endorse the recommendations.
The Executive Councillor approved the recommendations.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: Ian Ross
Financial Support to Voluntary and Not for Profit Organisations from the Community Grant fund 2019-20.
Decision Maker: Executive Councillor for Communities.
Decision published: 06/03/2019
Effective from: 17/01/2019
Decision:
Matter for
Decision
The annual report
for the Community Grants fund for voluntary and community sector (VCS)
organisations provided a brief overview of the process, eligibility criteria,
budget, applications received and recommendations for 2019-20 awards.
Decision
of Executive Councillor for Communities
i.
Approved the Community Grants to
voluntary and community organisations for 2019-20, as set out in Appendix 1 of
the Officer’s report, subject to the budget approval in February 2019 and any
further satisfactory information required of applicant organisations.
ii.
Allowed Safer Communities to
retain £10,000 (previously allocated to area committee grants) to enable the
Council to respond to community priorities as they arise.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Community Funding and Development Manager.
The Community Funding
and Development Manager said the following in response to Members’
questions:
i.
The Hunts Forum of Voluntary Organisations was the
lead organisation for Support Cambridge. Although based in Huntingdon it was
looking to do something specific for Cambridge City. Hence the funding bid.
Details would be available in future.
ii.
The formula for area committee allocations goes
back to the start of the programme circa 2003. Funding was split proportionally
to wards and based on their population numbers. Details on how funding was
allocated could be included in future reports.
The Committee unanimously resolved to endorse the recommendations.
The Executive Councillor approved the recommendations.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
No conflicts of interest were
declared by the Executive Councillor.
Lead officer: Jackie Hanson
To note the results of public consultation on the impacts of recent changes to the Council's Comprehensive Equalities and Diversity Policy and consider any actions arising.
Decision Maker: Executive Councillor for Communities.
Decision published: 06/03/2019
Effective from: 17/01/2019
Decision:
Matter for
Decision
The Council’s
Comprehensive Equalities and Diversity Policy sets out the Council’s commitment
to promoting equality and diversity, including through its role as an employer
and a provider of services to the public. A revised and updated version of the
policy was presented for approval at the Environment and Communities Scrutiny
Committee on 4 October 2018. The Officer’s report provided feedback from
consultation carried out related to the impacts of the changes, and identified
how the Policy would be applied in practice at service level.
Decision
of Executive Councillor for Communities
The Executive Councillor approved the approach to
implementing the revised Comprehensive Equalities and Diversity Policy, as set
out in section 6.0 of the officer’s report, subject to amendments that:
· It is not the Council’s intention to allow
non-disabled people to access the disabled changing facilities at any City
Council-owned leisure centres (as referred to in 6.12 of the Officer’s report).
· The planned facilities audit will also
explore options for greater privacy for non-disabled people when getting
changed at Kings Hedges Learner Pool and Cherry Hinton Village Centre, where
existing female and male changing rooms are open plan.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Equality & Anti-Poverty Officer who set out how the Comprehensive
Equalities and Diversity Policy would be applied at a service level based on
consultation feedback The Officer clarified that the report presents the council’s current
approach to applying the Policy related to single sex services and facilities,
based on the evidence that is currently available. The approach to applying the
Policy would be kept under review. Any requests to apply the service and
employment exceptions in the Equality Act 2010 would be considered on a
case-by-case basis, taking into account any new evidence or adverse impacts
identified to other protected characteristic groups.
The Committee made the following comments in response to the report:
i.
The Council had a good equalities policy but
questioned the writing style. Opposition Councillors expressed concern that the
council had presented its policies using incorrect terminology. They took issue
with some phraseology in both the committee report and the prefix used for a
public speaker in the 4 October 2018 Scrutiny Committee minutes. In relation to
the report, they challenged the use of the terms ‘women’ and ‘men’, instead of
‘cis women’ and ‘cis men’, and ‘transsexual women’ and ‘transsexual men’.
Opposition Councillors queried how transgender people could have faith in the
council if it could not get its terminology correct.
All Committee Members supported the principle
that council terminology should be correct to avoid causing offence or a sense
of exclusion.
The Equality & Anti-Poverty Officer said it was not the intention to
offend transgender people. The committee report used terminology of the Equality
Act 2010 because the report sets out how the Council in practice will meet its
legal commitments reflected in the Comprehensive Equalities and Diversity
Policy. The Equalities Impact Assessment at Appendix B referred to ‘cis women’,
‘cis men’ and ‘transgender people’ in acknowledgement that these are terms used
by organisations the council consulted with that support equalities groups.
The Chief Executive undertook to write to
the member of the public on behalf of the City Council to apologise for the
mistake in the minute of the last meeting.
The Executive Councillor also apologised and
said there was no intention to cause offence. Council terminology would be
reviewed in future and she would ask officers to develop an updated style guide
to ensure correct terminology was used.
ii.
Supported the proposal for cubicles (for privacy)
in male showers that were currently open plan in Abbey Leisure Complex, Cherry
Hinton Village Leisure Centre, Kings Hedges Learner Pool and Parkside Pools.
iii.
Expressed concern that non-disabled people could
access the disabled changing facilities at City Council-owned leisure centres
(as referred to in 6.12 of the Officer’s report). It would reduce disabled
people’s access to changing facilities if able-bodied people are provided with permission
to access disabled facilities.
The Equality & Anti-Poverty Officer said that after consideration the
council would amend the report to remove non-disabled peoples’ access to disabled
facilities. The recommendation would be
amended as follows:
The Executive Councillor is recommended to approve
the approach to implementing the revised Comprehensive Equalities and Diversity
Policy, as set out in section 6.0 of the officer’s report, subject to amendments that:
· It
is not the Council’s intention to allow non-disabled people to access the
disabled changing facilities at any City Council-owned leisure centres (as
referred to in 6.12 of the Officer’s report).
· The
planned facilities audit will also explore options for greater privacy for
non-disabled people when getting changed at Kings Hedges Learner Pool and
Cherry Hinton Village Centre, where existing female and male changing rooms are
open plan.
The Committee unanimously resolved to endorse the recommendation as
amended.
The Executive Councillor approved the recommendation as amended.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: David Kidston
To Sign up to Oxford's Cleaner Air Charter.
Decision Maker: Executive Councillor for Climate Action and Environment
Decision published: 06/03/2019
Effective from: 17/01/2019
Decision:
Matter for
Decision
A new charter for
cleaner air has been launched by Oxford City Council, Greenpeace UK, and
Friends of the Earth, calling on the United Kingdom (UK) Government to place the
health of communities first.
The Charter for
Cleaner Air, was created by Oxford City Council with
the support of the UK100 Clean Air, Clean Cities Network, of which the
Cambridge City Council is a member. It is the first formal cooperation with
Greenpeace UK and Friends of the Earth (EWNI) (England, Wales and Northern
Ireland) to be led by a local authority.
The purpose of the
Charter is to maintain pressure on central government to take steps to reduce
illegal levels of air pollution and to recognise the crucial role local
authorities play in this area by providing them with adequate funding, powers
and new legislation to be able to fulfil their role and deliver local air
quality action plans and other actions.
The City Council
was recommended to sign up to the Charter to make clear to government that air
quality remains an area of concern that needs central policy and funding
support to deliver effectively at a local level. The Charter provided a
reasoned set of steps Government could take to support local authorities
working to deliver cleaner air.
Decision
of Executive Councillor for Environmental Services
and
City Centre
To sign up to the Oxford Charter for Cleaner Air on behalf of Cambridge
City Council.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Environmental Quality & Growth Manager.
The Committee made the following comments in response to the report:
i.
Welcomed the report.
ii.
Central Government should be lobbied to take action
and have more ambitious clean air targets.
iii.
The Council should look for where pollution could
come from in future to monitor air quality changes.
The Environmental Quality & Growth Manager said the following in
response to Members’ questions:
i.
The National Clean Air Strategy was launched 14
January 2019. It picked up some points from the Charter for Clean Air, but did not
commit to meet them, only work towards them.
ii.
Cities coming together put pressure on Central
Government to do more in future.
iii.
The Council was monitoring where pollution could
come from in future. For example taxi emissions and the area around Cambridge Railway
station. This would provide an evidence base to Central Government to tackle
air quality in future.
iv.
Principles were fixed in the Charter for Clean Air.
If another city (eg Oxford) changed their principles, Cambridge would not need
to change too.
The Executive
Councillor said:
i.
The National Clean Air Strategy was not as hard
hitting as she would like.
ii.
The Charter for Clean Air was needed to lobby
Central Government to take more action.
iii.
The Charter had been adopted by Labour controlled
councils so far. Hopefully others would follow in future.
The Committee unanimously resolved to endorse the recommendation.
The Executive Councillor approved the recommendation.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: Jo Dicks
To consider the trade proposal to increase the fares in line with inflation each financial year.
Decision Maker: Executive Councillor for Climate Action and Environment
Decision published: 06/03/2019
Effective from: 17/01/2019
Decision:
Matter for
Decision
Section 65 of the Local Government (Miscellaneous Provisions) Act 1976
provides that in respect of the charges for Hackney Carriages, the Council “may
fix the rates or fares within the district as well for time as distance, and
all other charges in connection with the hire of a vehicle…by means of a
table”.
The existing Table of Fares came into effect on the 13th January 2018.
On 29th August 2018 Cambridge City Licensed Taxis Ltd (CCLT) requested a
Fare Increase of 2.74%. Subsequent discussions with CCLT confirmed they would
be willing to use the current Consumer Price Index when determining the fare
increase.
The correspondence received made a further request regarding fare
increase; that Cambridge City Council undertakes an automatic annual review of
Hackney Carriage Fares, on a set date, without a request to do so being
submitted.
Decision
of Executive Councillor for Environmental Services
and
City Centre
i.
Considered the fare charge
increase requested and determined it was appropriate to consult on the proposed
fares in Appendix C with the increase taking effect from 1 April 2019.
ii.
Agreed to implement an automatic annual
fare review in line with the Consumer Price Index at that time and delegated
this annual review and implementation to the Head of Environmental Services on
condition that:
a.
The consultation takes place in early March each
year with the adopted fares coming into effect from 1st April each year.
b.
The rate of fare increase be
based on the Consumer Price Index rate published by the Bank of England on 1
March each year, and then rounded to a practical figure.
c.
Any future request for an increase greater than Consumer
Price Index be decided by the Executive Councillor.
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee
received a report from the Environmental
Health Manager.
The Environmental Health Manager said future
tariffs would rise in-line with the Bank of England
Consumer Price Index. If there was a change to this process, and the Consumer
Price Index was not to be used, this would be reported back to the committee.
The Committee unanimously resolved to endorse the recommendations.
The Executive Councillor approved the recommendations.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: Karen O'Connor
The Environmental Offences (Fixed Penalties) (England) Regulations 2017, came into force which gives the council the ability to increase fixed penalties for a number of environmental crime offences. This report considers the recommendation to increase a number of fixed penalties for environmental offences to the maximum amount and to offer an payment discount.
Decision Maker: Executive Councillor for Open Spaces and City Services
Decision published: 06/03/2019
Effective from: 17/01/2019
Decision:
Matter for
Decision
The purpose of the
Officer’s report was to:
a.
Inform the Executive Councillor and Scrutiny
Committee Members of the revised fixed penalty notice (FPN) levels for
environmental crimes, namely commercial waste receptacles, flyposting,
graffiti, that came into force under The Environmental Offences (Fixed
Penalties) (England) Regulations 2017 (The 2017 Regulations) on the 1 April
2018; the revised FPN levels for community protection notices under the
Antisocial Behaviour, Crime and Policing Act 2014 (The 2014 Regulations); and
the revised FPN levels for domestic waste offences as amended by the
Deregulation Act 2015 (The 2015 Regulations).
b.
Seek authority to revise the current fixed penalty
for offences related to commercial waste receptacles, flyposting, graffiti,
community protection notice and domestic waste offences to the new legal
maximum FPN level; and to give a discount of 40% (i.e. discounted fine value)
for early payment provided payment is made within 10 days of the date the FPN
was issued.
Decision
of Executive Councillor for Streets and Open Spaces
Agreed to adopt
the new legal maximum fixed penalty notice (FPN) level for offences related to commercial waste receptacles, flyposting, graffiti,
community protection notice and domestic waste offences and to give a
discount of 40% (i.e. discounted fine value), for early payment provided
payment is made within 10 days of the date the FPN was issued, as detailed in
the following table.
Offence |
Maximum new fine
level |
Proposed
discounted fine level |
Summary of
proposed fine amendment |
Commercial waste receptacles |
£110 |
£66 |
Increase of £10 to maximum fine level and £6 to discounted fine level |
Flyposting |
£150 |
£90 |
Increase of £75 to maximum fine
level and setting of a discounted fine level |
Graffiti |
£150 |
£90 |
|
Community protection notices |
£100 |
£60 |
Increase of £40 to maximum fine level and £10 to discounted fine level |
Domestic waste offences |
£80 |
£48 |
Setting of a maximum and
discounted fine level |
Reason for the Decision
As set out in the Officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny
Considerations
The Committee received a report from the Operations Manager – Community
Engagement and Enforcement.
In response to the report the Committee commented FPNs were an important
crime deterrent.
The Operations Manager said the following in response to Members’
questions:
i.
The Enforcement Team increased in number during
2014-15, so the number of FPNs issued increased accordingly. The amount of
income (for the Council) increased, but not necessarily the number of crimes.
ii.
People could pay the lower threshold of a FPN
within ten days of a FPN being issued. If the person being fined contacted the
council and said they had financial difficulties, the council could extend the payment
period for the lower threshold. Each such contact would be dealt with on a case
by case basis
iii.
The Council did not accept part payments due to
administration costs.
iv.
If someone did not pay, or did not want to pay,
they could wait for the case to go to the Magistrate’s Court where they could
put their version of events. The Magistrates would then decide the outcome of
the case.
v.
Funding from FPNs could be used to help prevent
future issues (eg bin provision), promotional materials for education, plus provision
of tools for community payback schemes. Funding could be used flexibility.
The Committee unanimously resolved to endorse the recommendation.
The Executive Councillor approved the recommendations.
Conflicts of Interest Declared by the Executive Councillor
(and any Dispensations Granted)
No conflicts of interest
were declared by the Executive Councillor.
Lead officer: Wendy Johnston
To approve the award of homelessness prevention grants to agencies.
Decision Maker: Executive Councillor for Housing and Homelessness
Decision published: 27/09/2018
Effective from: 12/03/2019
Decision:
Matter for Decision
The report sought approval for the programme of grant
funding to organisations providing homelessness prevention services for
2019/20.
Decision
of Executive Councilor for Housing
i.
Agreed, subject to any changes that may be made as part of the budget
setting process and the formal adoption of the 2019/20 budget by Council, the
proposed grant funding allocations as outlined in appendix1 of the Officer’s
report.
ii.
Agreed to delegated authority for the Head of Housing, in consultation
with the Executive Councillor for Housing, to use the unallocated portion of the
grant to support ad-hoc in-year awards to projects or other activities meeting
the purposes listed in the Homelessness Strategy Action Plan.
iii.
Agreed to delegated authority for the Head of Housing, in consultation
with the Executive Councillor for Housing, to reallocate funds in the event that an
organisation is unable to deliver the service.
Reason for the Decision
As set out in the officer’s report.
Any Alternative Options Considered and Rejected
Not applicable.
Scrutiny Considerations
The Committee received a report from the Housing Service
Manager. The report referred to the programme of grant funding to organisations
providing homelessness prevention services.
In response to comments from the Committee, the Housing
Service Manager said the following:
i.
Cambridge Woman’s Aid had not received the full
amount of funding as their financial status was deemed healthy. Also increased
homelessness prevention advice was being carried out by the Council as a result
of the Homelessness Reduction Act.
ii.
Confirmed that all organisations were advised of
the funding that the Executive Councillor was minded to make before being
presented for scrutiny at Committee.
iii.
Hope into Action worked with those individuals
who had been living on the streets for a long period of time and were resistant
to help. The approach was to deal with their personal difficulties and the
impact on their behaviour.
The Committee unanimously
resolved to endorse the recommendations.
The
Executive Councillor for Housing approved the recommendations.
Lead officer: James McWilliams