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Agenda and minutes

Venue: This a virtual meeting and therefore there is no physical location for this meeting

Contact: Democratic Services  Committee Manager

Note: Details on how to view the meeting can be found on the front page of the agenda 

Items
No. Item

20/8/Civ

Apologies

Minutes:

Apologies were received from Rob Bennett, the Council’s Independent Person.

 

 

20/9/Civ

Declarations of Interest

Minutes:

No interests were declared.

20/10/Civ

Minutes pdf icon PDF 203 KB

Minutes:

The minutes of the meetings held on 29 January 2020 were approved as a correct record and signed by the Chair.

 

20/11/Civ

Public Questions

Minutes:

There were no public questions.

20/12/Civ

Virtual Council Meetings-conventions pdf icon PDF 257 KB

Minutes:

The Committee received a report from the Democratic Services Manager proposing local conventions on how council meetings would operate in a virtual way arising from the provisions in the Coronavirus Act 2020 and associated Regulations

 

The Committee received a report detailing the conventions to apply to virtual meetings.  In response to a question, the Committee was advised that there would be a way for audio public contributions from the public were the MS Teams environment incompatible.  This was one of the reasons for requiring two days notice from the public so that any technical issues could be resolved prior to a meeting.

 

Resolved (unanimously) to recommend to Council

 

i)  The conventions for virtual meetings are adopted as appended to the minute

ii)   The conventions are reviewed after one month of operation and that the Civic Affairs Committee is authorised to make any changes following the review and at any time until 7 May 2021 taking into account any advice from the Council’s Monitoring Officer.

 

20/13/Civ

Nominations for Committees for the Municipal Year 2020/21 pdf icon PDF 251 KB

Additional documents:

Minutes:

The Committee considered a report and update paper (published on 18 May) setting out the proposed Committees and the nominations received. The Committee considered the rules on political balance set out in the Local Government and Housing Act 1989 in developing the recommendations.

 

The Committee were asked to note a correction to the Vice-Chair of Civic Affairs Committee from Councillor Thornburrow to Councillor Davey.

 

Resolved to:

 

(i)  Recommend to Council to agree the number and size of committees, depart from proportionality on the Planning Committee and to note the nominations listed below:

 

 

Environment and Community Scrutiny Committee 8 (5 Labour + 3 Lib Dem)

Smart, Davies, Hadley, Collis, Barnett

 

Summerbell, Matthews, Payne

 

Alternates – O’Reilly, Sheil, McGerty, Gehring

 

Planning and Transport Scrutiny Committee  8 (5 Labour + 3 Lib Dem)

Smart, Bird, Collis, Green, Baigent

 

Bick, Porrer, Chadwick

 

Alternates – McQueen, Lab TBC, Matthews

 

Housing Scrutiny Committee 8 (5 Labour + 3 Lib Dem)

Todd-Jones, Bird, Thittala, Hadley, Sheil

 

Martinelli, Porrer, McGerty

 

Alternates – Barnett, Smart, Cantrill, Page-Croft

 

Strategy and Resources Scrutiny Committee 6 (4 Labour + 2 Lib Dem)

Davey, Barnett, Green, Davies

 

Bick, Dalzell

 

Alternates – O’Reilly, Collis, Cantrill, Payne

 

Civic Affairs Committee 6 (4 Labour + 2 Lib Dem)

Sargeant, Thornburrow, Davey, O’Reilly

 

Dalzell, Chadwick

 

Alternate – Moore, Martinelli

 

Employment (Senior Officer) Committee 6 (4 Labour +2 Lib Dem)

Sargeant, Thornburrow, Herbert, Sheil

 

Bick, Porrer

 

Alternates: Massey, Dalzell

 

Licensing Committee 11 (7 Labour+ 4 Lib Dem)

Bird, Thittala, McQueen, Massey, Moore, McPherson, Lab TBC

 

Gehring, Pippas, Page-Croft, Summerbell

 

Alternates – Johnson, Cantrill

 

Planning Committee9 (5 Labour+ 3 Lib Dem +1 Independent)

Smart, Baigent, Green, Thornburrow, McQueen

 

Tunnacliffe, Lord, Porrer

 

Hipkin

 

Alternates – Bird, Price, Page-Croft

 

Cambridge City Joint Area Committee (with County Council) 6 (4 Labour + 2  Lib Dem )

Sargeant, Smart, Massey, Robertson

 

Martinelli, Tunnacliffe

 

Alternates – Bird, McGerty

 

Cambridgeshire and Peterborough Combined Authority - 1 seat

Herbert

 

Alternate - Davey

 

Cambridgeshire and Peterborough Combined Authority Overview and Scrutiny Committee 1 Labour + 1 Lib Dem

Price

 

Gehring

 

Alternates – McQueen, Summerbell

 

 

Cambridgeshire and Peterborough Audit and Governance Committee 1 Labour + one alternate

Davey

 

Alternate – Price

 

Greater Cambridge Partnership Joint Assembly 3 (2 Labour + 1 Lib Dem)

Davey, Massey

 

Bick

 

Joint Development Control Committee - Cambridge Fringes 6 (4 Labour+ 2 Lib Dem)

Sargeant, Baigent, Thornburrow, Smart

 

Tunnacliffe, Matthews

 

Alternates – Price, Moore, Porrer, Page-Croft

 

(ii)  Recommend to Council to agree the nominations for Chairs and Vice Chairs as below:

 

 

 

Chair

Vice Chair

Environment and Community Services

Smart

Davies

Planning and Transport

Smart

Bird

Housing

Todd-Jones

Bird

(nb. Tenant/Leaseholder is Chair of Part 1 of the meeting)

Strategy & Resources

Davey

Barnett

Civic Affairs

Sargeant

Davey

Licensing

Bird

Thittala

Planning

Smart

Baigent

 

iii. Noted there were no constitutional updates.

20/14/Civ

Date of next two meetings

The Committee is asked to confirm the date of the next meeting as Thursday 4 June at 5.30pm and to agree that the meeting after that takes place on Wednesday 8 July (and not 22 July as previously scheduled).

 

Minutes:

The Committee agreed the date of the next meeting as Thursday 4 June at 5.30pm and that the meeting after would take place on Wednesday 8 July and not 22 July as previously scheduled.