Issue - meetings

Report attached in separate supplementary agenda pack

Matter for Decision:  

Cambridge City Council Parking Services currently manages a cash collection contract with BDI, which expires on 31st March 2012 (although it does include an option to extend by 2 year(s)). This contract was for the collection of cash from the city’s car parks and a few other service/office areas within the council as well as Cambridgeshire County Council pay and display machines. The City Council also has a separate contract with Loomis for cash collection from some of our other sites. Both authorities currently have a requirement for secure cash in transit services between a number of site offices directly to their bank. Cambridgeshire County Council has given notification of leaving this contract and invited Cambridge City Council to join into their own County wide cash collection procurement for which it is planned a new contract will be in place and the service go live on the 1st April 2012. As well as joining with County on this collaboration, the City Council would also take the opportunity to consolidate its disparate requirements into one corporate contract.

Decision of Executive Councillor for Planning and Sustainable Transport:

(i)                Contract - Undertook to recommend this corporate citywide cash collection contract (which is included in the Council’s Forward Plan) for approval by Council. The value of the new Cambridge City Council contract is estimated to be £125,000 (indicative cost) per annum.

(ii)              Procurement - Approved the carrying out and completion of a procurement exercise to award a corporate cash collection contract to commence on the 1st April 2012. The contract will operate for an initial period of three years with the option to extend for up to a further 2 years.

Reason for the Decision:

As set out in the Officer’s report.

Any alternative options considered and rejected:

Not applicable.

Scrutiny Considerations:

The committee received a report from the Operations Manager Car Parks regarding the Corporate Cash Collection Contract.

The Officer also referred to an addendum document available as part of the third circulation agenda.

In response to Member’s questions the Corporate Cash Collection Contract confirmed the following:

(i)                The scheme would be profitable for the Council.

(ii)              A 20% efficiency saving was expected through the revised contract.

The committee resolved unanimously to adopt the recommendation.

The Executive Councillor approved the recommendations.

Conflicts of interest declared by the Executive Councillor (and any dispensations granted)

Not applicable.