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Planned Building Maintenance Procurement

Meeting: 24/09/2015 - Housing Scrutiny Committee (Item 87)

87 Maintenance/Improvement Contractor Procurement 2015 - 2017 pdf icon PDF 87 KB


This Item Was Chaired by Councillor Todd-Jones


Matter for Decision

The report sought approval to procure a number of contracts to ensure the continued delivery of planned maintenance and capital improvement works for the Council’s housing stock and other Council-owned property assets for the next five – eight years.


Decision of Executive Councillor for Housing


  i.  Approved the extension of the current Kier Services’ Planned Preventative Maintenance contract for 10 months from June 2016 until March 2017 to allow time for the procurement of a replacement contract to be completed.


  ii.  Authorised the Director of Customer and Community Services to invite and evaluate tenders and, following consultation with Executive Councillor, the Director of Business Transformation, Chair and Spokes of the Committee to award a contract, or contracts, for:

a.  the appointment of one or more contractors to carry out Planned Maintenance/Capital Improvement works for a period of five years from April 2017 to March 2022, with an option to extend for one or more periods up to a maximum extension of three years.

b.  the appointment of a contractor to deliver an annual gas servicing and repairs service for all HRA properties for a period of five years from June 2016 to June 2020,with an option to extend for one or more periods up to a maximum extension of two years.


  iii.  Approved a procurement budget of £25,000 for legal and other implementation costs associated with the procurement and implementation the new planned works contracts and gas servicing contracts referred to in this report.


Reason for the Decision

As set out in the Officer’s report.


Any Alternative Options Considered and Rejected

Not applicable.


Scrutiny Considerations

The Committee received a report from the Asset Manager.


The Committee suggested that this item was relevant to tenants and leaseholders and that it should be considered in Part One of the agenda.


In response to Members’ questions the Asset Manager said the following:

  i.  Using external contactors to provide specialist services was the most cost effective way to deliver those services.

  ii.  Maintain work such as gas servicing in-house was not viable as a small team could not provide the desired level of service or meeting the require response times.


The Committee unanimously resolved to endorse the recommendations.


The Executive Councillor approved the recommendations.